Administrative Assistant 4

Administrative Assistant 4

Southern University at Shreveport (SUSLA) is one of five campuses within the Historically Black Southern University System. The University serves approximately 3,180 undergraduate students and employs 413 full- and part-time staff, including 175 faculty members. SUSLA offers 33 undergraduate degree programs and awards about 350 degrees annually.

The main campus, located on Martin Luther King, Jr. Drive, spans more than 100 acres with 11 buildings. Additional instructional sites include the Downtown Metro Center for allied health programs and the Aerospace Technology Center at the Shreveport Downtown Airport, which houses FAA-approved aerospace technology and maintenance programs.

The SUSLA Business, Science, Technology, Engineering, and Mathematics (BSTEM) Department is currently accepting applications for the position of Administrative Assistant 4. This role provides advanced administrative and secretarial support to a professional, supervisor, or manager. Responsibilities may also include highly skilled keyboarding, transcription, and document preparation. Employees perform duties with a high level of independence and exercise sound judgment when handling non-routine situations. An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Minimum Qualifications:

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties:

• Interacts with students and faculty, assisting as necessary to resolve issues, answer questions, make referrals, contacting Admissions, Registrar's office and other offices for support.
• Maintains college personnel and budget records, including request for leave, sabbaticals, and promotions.
• Interacts with the general public (in person, telephone and email) screening and prioritizing them for appropriate responses.
• Maintains student graduation checkout notebook and files for every semester.
• Prepares requisitions, payroll, and various authorizations for faculty.
• Maintains inventory of supplies and equipment.
• Compiles and types special reports by selecting relevant information from a variety of sources, such as reports, documents, correspondence and electronic files.
• Prepares materials needed for meetings such as agendas, handouts and binders.

Position-Specific Details:

Appointment Type: Probational

Work Location: Southern University at Shreveport in Shreveport, LA

Work Schedule: Work hours are 8AM-6PM, (hours may change in the summer)

How To Apply:

No Civil Service test score is required to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

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Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage

Parental Leave Up to six weeks paid parental leave

Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (
• Teacher's Retirement System of Louisiana (
• Louisiana School Employees Retirement System ( among others