Part-Time On-Site Assistant Property Manager

Community Management Administrative Assistant

As a key member of the community management team, this position provides essential administrative, operational, and organizational support that helps ensure the smooth day-to-day management of the Association. The successful candidate will play a vital role in supporting property management operations, coordinating administrative functions, maintaining critical records and reports, and assisting with special projects that contribute to the overall success of the community.

Responsibilities include managing a variety of office and operational tasks, assisting with payroll and budget preparation, maintaining organized personnel and business records, supporting communication and coordination efforts, and helping respond to emergency service needs when they arise. This is an excellent opportunity for a detail-oriented professional who enjoys a dynamic work environment, thrives on organization, and takes pride in delivering exceptional support to both colleagues and community stakeholders.

• Ensures that the telephone is answered properly and messages are handled courteously, accurately, and in a timely manner.
• Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager's review and approval.
• Maintains, updates, and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records and books for both vendors and unit owners.
• Maintains the supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices for P.M. to code and approve.
• Prepares move-in packages for resale and leases.
• Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases.
• Prepares any resident information packages that require Board approval (i.e., Architectural Modification).
• Maintains inventory of common areas keys, transmitters, and key fobs for residents and re-orders as needed following established procedures. Maintains log for sales and cash purchases as needed.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.

• An associate's degree with a concentration in business is preferred, or an equivalent combination of education and experience.
• Three (3) to five (5) plus years of related work experience.
• Strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management, and communication skills.
• Intermediate proficiency in Microsoft Windows software.
• Ability to prioritize work with minimum supervision.

Compensation $19 - $21 hourly About CAMCO Property Management

CAMCO Property Management is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with CAMCO Property Management are contingent upon a satisfactory background check.