Billing Administrator

Schedule: Monday-Friday | 8:00 AM-5:00 PM (Saturday work required multiple times per month to meet payroll and month-end billing deadlines) Position Summary We are seeking a detail-oriented Billing Administrator to support billing, freight documentation, customer service, and driver payroll operations. This position plays a vital role in ensuring invoices are processed accurately, billing deadlines are met, and customers receive timely and professional service. The ideal candidate is organized, dependable, and thrives in a fast-paced transportation environment. Duties and Responsibilities Process daily freight tags, including date stamping, mark-off, and rating procedures. Generate and distribute accurate freight and transportation invoices based on rates, mileage, and services provided. Respond to customer billing inquiries and resolve invoice discrepancies professionally and efficiently. Balance driver settlement sheets to support payroll processing. Maintain accurate billing records, invoices, freight documentation, and supporting files. Prepare invoices, freight bills, and transportation tickets for mailing or electronic distribution. Email invoices, freight bills, and supporting documentation to customers on a weekly basis. Ensure billing activities comply with company policies and transportation regulations. Prepare reports related to billing activity, outstanding accounts, and operational deadlines. Collaborate with accounting, operations, dispatch, and customer service teams to ensure billing accuracy. Assist with month-end closing activities and other administrative duties as assigned. Qualifications High School Diploma or GED preferred. 1-3 years of billing or administrative experience, preferably within the transportation, logistics, or freight industry. Strong proficiency with Microsoft Office Suite, especially Microsoft Excel. Experience using billing, accounting, or transportation management software preferred. Excellent organizational skills with strong attention to detail. Ability to prioritize multiple tasks and consistently meet deadlines. Strong verbal and written communication skills. Positive attitude with the ability to work independently and collaboratively in a team environment. Excellent customer service and problem-solving abilities. #J-18808-Ljbffr