Staff Accountant

Staff Accountant

The Staff Accountant supports the financial operations of U.S. Travel Association and reports to the Vice President, Finance. This position is responsible for the accurate and timely recording of financial transactions, maintenance of the general ledger and support of the month-end and year-end close processes. The Staff Accountant works collaboratively across teams—including membership, events and advocacy—to ensure appropriate coding, compliance with Association financial policies and accurate reporting. This role is well-suited to a detail-oriented professional who brings a strong foundation in accounting principles and a commitment to the Association's mission of increasing travel to and within the United States.

Responsibilities

General Accounting:

• Prepare and post journal entries.
• Perform monthly reconciliations for bank, prepaid expense, accrual and balance sheet accounts.
• Maintain general ledger accuracy and supporting documentation.
• Assist with monthly, quarterly and annual financial close processes.
• Prepare schedules and analyses supporting financial statements.
• Ensure compliance with accounting policies and internal controls.
• Maintain the fixed asset schedule, including additions, disposals and monthly depreciation calculations.
• Partner with program staff to ensure proper cost allocation and departmental coding across projects.

Revenue Accounting:

• Reconcile and record membership dues revenue.
• Process and reconcile event and sponsorship revenue.
• Reconcile data between the association management system (AMS) and accounting system.
• Monitor accounts receivable and assist with collection efforts as needed.
• Process cash receipts and prepare payment batches within the accounting system.

Other:

• Reconcile corporate credit card activity.
• Provide coverage for accounts payable processes during staff absences or peak workload periods.

Key Attributes:

• Meticulous and accurate, with a strong commitment to data integrity and getting the details right the first time.
• Organized and deadline-driven, with the ability to manage multiple recurring responsibilities and ad hoc requests across a fast-paced fiscal calendar.
• Collaborative team member who builds positive working relationships across departments and communicates financial information clearly to non-finance colleagues.
• Self-starter who takes initiative, anticipates needs and proactively flags issues to the VP, Finance before they escalate.
• Curious and continuous learner who seeks to understand the "why" behind the numbers and looks for opportunities to improve processes and efficiency.
• Discreet and trustworthy in handling sensitive financial and organizational information, with a high standard of professional integrity.

Education, Experience and Skills:

• Bachelor's degree in accounting, finance or a related field required.
• Minimum of one to three years of accounting experience; experience in a trade association, nonprofit or membership organization strongly preferred.
• Working knowledge of GAAP and accrual-basis accounting; familiarity with nonprofit fund accounting a plus.
• Proficiency in accounting software required; experience with Microsoft Dynamics 365 Business Central preferred. Familiarity with Salesforce or a comparable CRM a plus.
• Intermediate to advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP/XLOOKUP; proficiency in Microsoft Outlook, Word and PowerPoint.
• Strong attention to detail, analytical skills and ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills; ability to work collaboratively with staff across departments.
• Progress toward CPA licensure is a plus but not required.

Supervisory Responsibility: None

Other:

• Position based in Washington, DC. U.S. Travel staff work in the office Tuesdays, Wednesdays and Thursdays with the option to work remotely on Mondays and Fridays.
• Salary: 85-95K with bonus potential.
• Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits:

• Comprehensive healthcare package with fertility coverage.
• Generous paid leave including family leave.
• Transportation and cell phone benefits.
• Robust wellness initiatives and Employee Assistance Plan (EAP).
• Educational and professional development assistance.