Business Unit & Sales Coordinator

Purpose of the Job Provide comprehensive and flexible support the Business Unit leader and Business Development Manager. Key Responsibilities Assist with all sales opportunities for the Business Unit supporting the Sales Team throughout the sales process Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit To assist in the production, creating and writing of supporting sales literature, including (but not limited to) ITT, RFP, RFI, and sales brochures Arranging all sales calls with senior team members on an ad hoc basis Work with our subcontractors and Business Development Manager to ensure the best price for all sales opportunities Support of transition initiatives when required Ensuring business policies and processes are effectively communicated and implemented within the Business Unit Ensure the provision of healthy and safe working conditions and that both clients’ and CBRE’s health and safety policies and processes are effectively implemented across the Business Unit Arrange all contract review meetings throughout the year for all contract managers, Area General Managers, and Business Unit leaders Completion of Business Unit Review Pack each month ahead of Business Unit Review Management of all QHSE online reporting (to include Hazards, SmoWP, audits) Completion of audit schedule each year Tracking of all holidays and sickness for senior management team on behalf of Business Unit leader Ensure staffing structures on all contracts are updated when requested Ad hoc event management upon request Support calendar and email management for Business Unit leader as needed Ad hoc travel arrangements for Business Unit leader Work with other operational managers to ensure the collaborative development of the business Promote and maintain the core values of CBRE DCS Provision of guidance, advice, coaching, and support to all other Business Unit coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward. Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad hoc reporting, and other publications, as appropriate Provide a learning environment and appropriate training and development planning; ensure basic training needs are delivered, employees are fully competent to undertake their roles, and able to reach their full future potential Accountabilities Report to a CBRE DCS Business Unit leader and Business Development Manager Accountability to the CBRE DCS functional heads as appropriate Accountable day-to-day to the relevant team members Key Skills Good knowledge of Business Unit and wider CBRE Strong communication skills, both verbally and written Provide accurate administration of all paperwork generated at Office level Highly efficient in the use of Microsoft PowerPoint, Outlook, Excel, and Word Work within a busy office environment, and support office teams to ensure the smooth running of day-to-day activities Find and obtain information and documents quickly Strong numeracy skills Excellent attention to detail Quickly learn about new in-house systems Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organizational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently. Character Must demonstrate a strong sense of client-focus and promote a sense of team spirit and good morale within the office. Confidential approach and discrete. Must be able to influence others and engender confidence in senior managers through both face-to-face, telephone, and written communication. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner, able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. #J-18808-Ljbffr CBRE Group, Inc.