Senior Project Manager

Senior Project ManagerThe Senior Project Manager Supervisor is responsible for coordination efforts across an agency franchise. He/she may manage multiple junior project management team members across the department. He/she organizes, monitors and routes all jobs through the agency for his/her account(s). The Senior Project Manager Supervisor keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency's Job Flow Process (JFP). He/she handles aspects of preparing for regulatory submissions. He/she supports the Director of Project Management with new business projects, department initiatives and helps train, monitor, evaluate and supervise the workload of the department.Primary Job ResponsibilitiesCoordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:Open job number and job site on blink when requested from account servicePrepare and maintain job site on SharePoint to reflect accurate job historySetup and attend all start-up and internal review meetingsDevelop timelines with input from relevant departmentsUpdate timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externallyEnsure timely development of color breaks and spec sheets by coordinating with Production and Art Director prior to pre-mechanical meetingsSchedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials are brought to the meeting and be able to provide timing from mechanical to releaseRoute jobs through all relevant departments via eRouting system and secure signatures at all stages of the job. Ensure cover sheets are complete and contain all relevant information for each jobSchedule and attend digital build-kit handoff meetings with the internal development team (Account Services will setup when working with third-party digital vendors). Work closely with UX, AD, and Account Services to ensure all relevant materials (manuscript, functional specs, sitemap, wireframes, etc.) are prepared and QC'd internally prior to build kit hand-off meetingMonitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)If procedures are not followed, alert the Director of Project ManagementIn person client travel is requiredManage the activities of junior project management team members including, but not limited to the following tasks:Review dailies, nightlies, and timelines of junior project management team members for accuracyReview and approve direct reports timesheetsDemonstrate proficient use of Dynamics for timesheets and financialsReview estimate vs. actuals reportSubmit accurate timesheets on a daily basisDemonstrate knowledge of and ability to plan a complete product launchDemonstrate proficient use of SharePointPrepare and submit jobs for regulatory reviewDevelop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)Coordinate and run weekly status meetingsAttend client status meeting/select client calls when appropriate to proactively track and address key project deliverablesWork closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updatesMonitor jobs and alert team to possible delays/issues, assure open communication among team membersMaintain organized email archivesDevelop knowledge of Client's process/procedures and the people involved--and interact appropriatelyAssist peers when workload permitsUphold the Company Values in all decisions and interactionsPerform other job-related tasks as assigned by the Director of Project ManagementManagement ResponsibilitiesDiscuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressedHelp monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracyMake recommendations to Director of Project Management for any workload adjustmentsHelp organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project CoordinatorsAssist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectationsHelp Director of Project Management evaluate performance of department team membersHelp Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactionsRecommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agencySupport Director of Project Management with launch and convention planningSupport Director of Project Management with new business initiativesAdditional ResponsibilitiesMonitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the departmentResponsible for reviewing all digital timelines across all coordinators so that job deadlines are met (in conjunction with the Director of Project Management)Responsible for the department needs when the Director of Project Management is not in the officeHelp interview, train, and orient new department team members to the agency, departments and accountsCommunicate effectively and professionallyDemonstrate ability to set priorities while handling multiple projectsRemain calm despite high pressure situationsProject a professional, positive attitude toward peers and clientsFoster a positive team atmosphere and establish credibilityEnsure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow ProcessHelp develop ideas to make the project management department and the agency run more efficientlyQualificationsCollege degree preferredMinimum of 4 years project coordination advertising experienceMinimum of 2 years supervisory experienceExcellent written and oral communication skillsDetail orientedAbility to handle multiple projects and deadlinesPositive/helpful attitudeBiolumina's ValuesOpen MindAlways ask why—of your teammates, your clients, and yourself. And don't stop there—keep asking questionsBe respectful of others' ideas, opinions, and diverse backgroundsBe flexible and adaptive to new ways of doing thingsBrave HeartSpeak your mind…and your heartCourageously step forward to try something new and help others to do the sameBe brave enough to defend your opinions—and brave enough to change themReady HandsBe proactive and push things forwardReach out to offer help and raise your hand to ask for helpGo out of your way to show gratitude