Subcontracts Administrator-Intermediate

At Jacobs, we’re not just building structures, we’re helping our clients innovate and grow by designing, engineering, and executing the construction of their state-of-the-art facilities that are changing our world.  

As a Subcontract Administrator-Intermediate for Advanced Manufacturing, you will be responsible for contracting standard to complex professional and/or construction services. The Subcontract Administrator may act as lead on small Projects (Projects with a Total Installed Cost of $50M, or less) while using best practices and knowledge of requirements to solve basic problems and handle day-to-day Subcontracting tasks with minimal guidance and direction.

Leverage your passion and experience as you effectively and professionally conduct and coordinate procurement transactions associated with subcontracting of services as assigned. The Subcontract Administrator demonstrates thorough knowledge and understanding of procurement concepts, principles and practices, and the techniques of ensuring task completion. They completely understand the role of procurement and its integration with other project functions, accomplishes value-added expectations, and performs assignments in accordance with established policies and procedures.

The Subcontract Administrator reports directly to the Director of Supply Management, Advanced Manufacturing (AM). While supporting Jacobs’ Projects, the Subcontract Administrator will report indirectly to the assigned Project Procurement Manager (PPM), Project Manager or Construction Manager.

Bring your curiosity, passion for innovation, and talent for multi-tasking in a fast-paced environment and we will help you grow, pursue and fulfill what inspires you - so we can make big impacts on the world, together!

HERE’S WHAT YOU’LL DO:

• Preparation of Request for Proposal packages

• Issuance and administration of bid packages throughout the bid cycle.

• Coordinate and host Prebid meetings with bidders and Project Team members

• Receipt and review of proposals

• Tabulation of proposals

• Coordinate clarification meetings with bidders and Project team.

• Prepare commercial bid evaluations

• Negotiate terms and conditions with bidders and coordinate final negotiations with legal department.

• Route requisition for award documents to project team for approvals

• Draft award Subcontract documents and issue to successful bidder.

• Coordinate pre-award meetings

• Manage Subcontractor invoices

• Manage change orders.

• Mitigate Subcontractor risk and assist with any claims or disputes.

• Subcontract close out activities.

#LI-LE1

• Bachelor’s degree in a business, construction, supply chain, or operations management, or equivalent project experience.

• 2+ years of experience in subcontracting, contract management, procurement and/or vendor management.

• Experience in Biopharmaceutical/Life Science Manufacturing or Data Center Projects is preferred.

• Experience using MS Office tools, including intermediate to advanced MS Excel skills.

• Excellent communication and interpersonal skills

• Strong Team Work.

• Ability to work and thrive in a fast-paced environment

• Strong problem-solving and organizational skills

• A drive to solve complex and challenging problems.

Ideally, you'll have:

• Experience working on medium to large EPCM projects

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.