Human Resources Coordinator

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Human Resources Coordinator will provide administrative support to the human resource function, including the business professional recruiting function, on key processes such as recruiting scheduling and new hire onboarding support, assembly and sharing of information to ensure accurate electronic employee records, maintenance of electronic personnel files, meeting and event planning support, invoice processing and payment, and project team participation and support. Essential Duties and Responsibilities: Ensure accurate and timely scheduling of interviews at various stages of the hiring process, regularly with multiple stakeholders and consistently in a hybrid interview environment. Initiate searches in LinkedIn and create projects for specific positions. Assist in posting job descriptions on various platforms. Develop and maintain recruitment-related process documentation. Respond to inquiries in the Business Professional Recruiting inbox, elevating for response as required. Support review of resumes and conducting phone screens as assigned. Maintain and update employee data to support accurate entry into Workday, in a timely and accurate manner, for the full employee lifecycle, including recruiting, onboarding, and employee status changes, always maintaining strict confidentiality. Coordinate activities and internal stakeholder contact associated with employee on-boarding and orientation, including drafting, and sending new hire communications and creating onboarding schedules. Create and maintain employee files throughout lifecycle, ensuring the accuracy and compliance with HR standards, including ongoing electronic file management. Provide support to office staff as appropriate with the planning and successful execution of employee engagement activities and firm events, such as staff appreciation and milestone anniversaries. Execute department processes, such as unemployment compensation submissions and review of background checks, to ensure timely and accurate response and completion. Ensure all general HR inquiries are handled, working with HR team members and individual office management as necessary. Schedule conference calls, virtual, and in-person meetings, including sending calendar invites, considering attendee availability. Participate in departmental project teams to support improved processes and increased engagement with business professional staff across the firm. Knowledge, Skills, and Abilities: Outstanding customer service skills. Strong communication and interpersonal skills, with the ability to apply feedback while maintaining a positive attitude and approachability. Strong sense of discretion and confidentiality. Ability to successfully multi-task while meeting deadlines. Strong organizational skills with excellent attention to detail. Highly motivated team player, providing support to the Human Resources Department. Ability to represent the HR department and the Firm in a professional and positive manner. Proficient in Microsoft Office Suite; experience with HRIS/HCMS preferred. Ability and interest to develop knowledge of HR systems, terminology and compliance issues and regulations. Flexibility and willingness to evolve while adapting to change. Demonstrated ability to take ownership of assignments and tasks, including follow-through and process improvement recommendations. Education and/or Experience: Bachelors’ degree; any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position may be considered. Minimum of two (2) years’ experience in an administrative role Experience in human resources field beneficial. #LI-Hybrid The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at View email address on click.appcast.io. Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience. Hiring Salary Range: $50,000.00 - $85,000.00 About Us Your experience is our difference. We aim to make a tangible and lasting difference for you and your business. As a client of our firm, you can expect us to be ahead of the curve in your industry, start closer to the right answer on your issue, and create more value. What drives you, drives us. Troutman Pepper Locke helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy. As a firm of more than 1,600 attorneys in 35 offices in the U.S., UK, and EU, including the 10 largest U.S. legal markets, we serve clients ranging from multinational companies to new market entrants across all major industry sectors, and offer differentiated experience in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. We put clients first. This service ethic manifests itself in everything we do, including through Troutman Plus, our market-leading client value program. Through Troutman Plus, we collaborate with clients to understand their unique needs and deliver customized solutions that add real value to their business. A true service culture thrives on an inclusive environment of mutual support and collaboration — values we emphasize at every level of our firm. Delivering the best service to you depends on a work environment that embraces respect, inclusiveness, and teamwork, empowering every individual to contribute. The best ideas emerge when everyone has a seat at the table. Corporate responsibility is central to our mission as we reach out to the communities we serve in meaningful partnerships and pro bono work. Individuals and groups firmwide contribute time and talent to the civic, cultural, charitable, educational, and professional organizations that matter to them.