Miscellaneous Wage, Administrative Program Assistant, Physics & Astronomy

Miscellaneous Wage, Administrative Program Assistant, Physics & Astronomy

Job no: 503349

College / VP Area: College of Arts & Sciences

Work type: Staff, Part-Time

Location: Newark, DE

Categories: Part Time, Adminstrative Support

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Job Title: Miscellaneous Wage, Admin- Program Assistant

Department: Physics and Astronomy

Hourly Rate: $18.00 per hour, commensurate with experience

Schedule: 5-10 hours per week

This is a part-time, non-benefited position.

Context of the Job

Delaware Space Grant Consortium is seeking a program assistant to help with organizing electronic program records, improving communication with our students and faculty, and hosting program events.

Responsibilities

• Enroll students and other vendors with procurement
• Manage and track document submissions including
  • Signed offer letters
  • Applications with attachments
  • Reimbursement forms
  • Research and Experience reports
  • Research Posters
• Manage travel planning including
  • Booking lodging
  • Paying conference and workshop registrations
  • Educating students on travel plans and policies
• Manage opportunity advertisements
  • Physical mailings and postings
  • Email list management
  • Manage dissemination requests from partners
• Manage student data records spreadsheets
• Update website
• Post to Facebook, Instagram
• Assist with event management
  • Annual symposium
  • Annual board meeting
  • Student recruitment events
• Collect and electronically file student application and report submissions
  • Update student data spreadsheets
  • Assist with student and faculty travel booking and reimbursements
  • Facilitate program messaging across website, social media, and email list serves
  • Assist with hosting of 2 annual in-person program events

Qualifications

• Minimum of HS diploma or GED required.
• Basic proficiency with Microsoft Office applications (e.g., Word, Excel, Outlook, and PowerPoint).
• Experience working with WordPress or similar website content management systems.
• Experience with University of Delaware Procurement processes or similar purchasing/procurement systems is preferred.
• Strong organizational skills with the ability to maintain accurate records and manage administrative tasks.
• Attention to detail with the ability to identify and correct errors, broken links, and missing content on websites.
• Ability to track, organize, and manage student submissions while maintaining accurate records.
• Strong written communication and problem-solving skills.
• Ability to work independently and manage multiple tasks effectively.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close: Aug 03 2026 Eastern Daylight Time

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