Office Assistant

Job Description

Job Description

We are looking for a dependable Office Assistant to support daily workplace operations in Morris Plains, New Jersey. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while providing administrative assistance to leadership and staff. The role combines front-desk coordination, meeting support, travel and expense administration, and upkeep of shared office spaces to help the office run smoothly each day.

Responsibilities:

• Welcome visitors, oversee front-desk activity, and coordinate guest access needs such as parking arrangements.

• Maintain inventory of office materials and common-area supplies, and place orders to keep essential items available.

• Support the planning and execution of onsite and offsite meetings, including room preparation, catering coordination, and general event readiness.

• Provide administrative assistance to senior leaders by handling scheduling support, document processing, and other day-to-day office tasks.

• Arrange executive travel plans and prepare related documentation to ensure smooth business trips.

• Process and submit expense documentation accurately and in a timely manner.

• Create and follow up on facility service requests for issues such as heating, cooling, or other office maintenance concerns.

• Keep kitchen, coffee, and refrigerator areas organized, stocked, and clean, including post-meal cleanup and coordination of leftover food donations when appropriate.

• Set up meeting rooms with the materials and layout needed for internal discussions and hosted gatherings.

• Prior experience in an office support, receptionist, or administrative coordination role.
• Ability to manage inbound calls, greet visitors courteously, and handle front-desk responsibilities with confidence.
• Strong clerical skills, including document handling, scanning, filing, and general administrative support.
• Comfortable coordinating lunch orders, office supplies, and other workplace service needs with attention to detail.
• Proven ability to stay organized while supporting multiple requests from staff and senior leadership.
• Clear communication skills and a customer-focused approach when working with employees, visitors, and vendors.
• Ability to maintain shared spaces in a neat and well-organized condition and assist with meeting room setup as needed.