Office Services Assistant

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.
Office Services Assistant
Berkeley Heights, NJ
2+ Months (Temp to Perm)
09AM TO 06PM (Mon to Fri)

Overview:
Support day-to-day mailroom, office services, and facilities operations by managing incoming/outgoing shipments, maintaining office spaces, assisting with conference room setup, and providing administrative and customer support. This role combines physical activity with office coordination responsibilities in a fast-paced environment.

Job Responsibilities:

• Manage daily mailroom operations including receiving, sorting, and distributing incoming mail and packages.
• Process and handle incoming deliveries from carriers such as FedEx, Client, Amazon, and other shipping vendors.
• Prepare and process outgoing shipments, ensuring accurate labeling and delivery documentation.
• Deliver packages and materials to designated locations, including SMART lockers and internal departments.
• Monitor and replenish office supply rooms on a daily basis to ensure adequate inventory levels.
• Maintain cleanliness, organization, and readiness of conference rooms and scrum rooms.
• Assist with conference room setup and support activities for meetings and FAST team events.
• Provide light print production support including printing, copying, scanning, and laminating requests.
• Deliver excellent customer service while responding to employee and client requests.
• Provide backup front desk and reception support when required.
• Coordinate and communicate effectively using Outlook and Microsoft Teams.
• Maintain accurate records related to mail, shipments, inventory, and office service requests.
• Operate office equipment and machines safely and efficiently.
• Support general office and facilities-related administrative duties as assigned.
• Follow company policies and procedures for mail handling, shipping, and workplace safety.
• Lift, move, push, and transport materials and packages up to 50-55 lbs. with assistance and equipment when needed.
• Perform duties requiring frequent walking, standing, bending, stretching, and movement throughout the facility.

Required Qualifications:

• High school diploma, GED, or equivalent experience.
• 1-5+ years of experience in mailroom, shipping/receiving, office services, or related environments.
• Experience with conference room setup and customer-facing support roles preferred.
• Strong customer service and communication skills.
• Basic knowledge of Microsoft Outlook, Microsoft Teams, and general PC applications.
• Experience using office equipment including printers, copiers, and scanners.
• Strong organizational, multitasking, and prioritization skills.
• Ability to work independently in a fast-paced environment with strong attention to detail.
• Ability to perform physical tasks including standing, walking, and lifting throughout the workday.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.