Operations Coordinator/Office Manager

Job Title: Operations Coordinator/Office Manager

Job Description

The Operations Coordinator is responsible for supporting payroll administration, apprentice tracking, onboarding, employee records, office operations, vendor coordination, and general administrative functions. This role serves as the administrative hub for workforce coordination and office operations and is not intended to function as a traditional HR Manager position.

Responsibilities

• Provide payroll support and timekeeping administration.

• Facilitate new hire onboarding and manage employee paperwork.

• Maintain personnel files and employee records.

• Track apprentice schooling, attendance, and progress.

• Oversee license, certification, and training record tracking.

• Administer PTO and generate workforce reports.

• Coordinate office supplies, coffee service, uniforms, and vendors.

• Schedule meetings and manage office administration tasks.

• Support benefits and workers' compensation administration.

• Coordinate recruiting efforts and schedule interviews.

• Provide administrative support for company leadership.

• Engage in special projects and process improvement initiatives.

Essential Skills

• At least 3 years of experience in an office management, or operations roles.

• Strong organizational and follow-up skills.

• Excellent attention to detail.

• Proficiency with Microsoft Office.

• Ability to manage multiple priorities.

• Strong communication skills.

Work Environment

The role is 100% onsite with working hours from 8 AM to 5 PM. The team consists of 30-35 employees, and the position is located in Gaithersburg. Candidates are expected to be local to the area to ensure a manageable commute. The environment encourages a collaborative atmosphere with opportunities for professional development. Benefits include health insurance, a 401(k) retirement plan, paid time off, paid holidays, and company-paid training.

Job Type & Location

This is a Contract to Hire position based out of Gaithersburg, MD.

Pay and Benefits

The pay range for this position is $33.66 - $38.47/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Gaithersburg,MD.

Application Deadline

This position is anticipated to close on Jul 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.