MIM - Executive Assistant - Office Manager

MetLife Investment Management seeks an extremely resourceful Administrative Assistant to work for the Regional Directors and staff in Germantown, TN. This is an excellent opportunity for an experienced Administrative Assistant who is dependable, responsible and demonstrates a positive work ethic in a professional, time-sensitive corporate environment. Key Responsibilities Perform all administrative duties with attention to detail and accuracy. Maintain calendars and schedule meetings for the regional office management. Meet and greet high-level clients and other visitors. Coordinate travel plans, hotels, and car service. Prepare travel & entertainment reimbursement reports for the regional office management. Create and edit presentations, transaction memos, acquisition memos, business plans and spreadsheets. Handle/resolve escalated internal and external issues. Handle critical/confidential issues and information. Prepare and track office budgets, marketing budget, process accounts payable and manage external office vendor accounts. Accountable for staff attendance tracking and office supply inventory. Willing to work as part of a team and support other Administrative Assistants in this or other regions, as needed. Ability to fax documents, answer telephones and take detailed telephone messages. Create and maintain an accurate, organized, and efficient filing system and filing room. Work as part of a team and support the teams with various tasks, as needed. Prepare weekly, monthly, quarterly, and annual reports as requested. Timely responses to all correspondence: phone, email, mail, and online messaging (e.g., Teams). Maintain working hours during normal business hours to maintain business continuity. Support employee onboarding processes and answer any questions new employees may have. Assisting the team with IT issues and resolving ticketed requests. Timely processing of wire requests. Required Qualifications 5+ years of relevant experience. Highly PC proficient, including Microsoft Office, Word, Excel, and PowerPoint. Must be diplomatic, thorough, customer-service-minded, detailed and professional. High School diploma or equivalent required. Preferred Qualifications 2- or 4-year degree preferred. Self-manages for effective performance – both independently and within a team. Detail oriented, dependable, discreet, proactive & highly organized. Builds relationships with internal and external clients. Highly motivated, responsible, and resourceful. Ability to interact professionally with all levels within the MetLife organization. Strong negotiation and problem resolution skills. Impeccable communication skills and phone etiquette. Location This is a hybrid role requiring a minimum of 3 days per week in office. Salary The expected salary range for this position is $50,000 – $65,000. This role may also be eligible for annual short-term incentive compensation and stock-based long-term incentives. All incentives and benefits are subject to the applicable plan terms. Benefits We Offer Our U.S. benefits address holistic well-being with programs for physical and mental health, financial wellness, and support for families. We offer a comprehensive health plan that includes medical/prescription drug and vision, dental insurance, and no‑cost short- and long-term disability. We also provide company-paid life insurance and legal services, a retirement pension funded entirely by MetLife and 401(k) with employer matching, group discounts on voluntary insurance products including auto and home, pet, critical illness, hospital indemnity, and accident insurance, as well as Employee Assistance Program (EAP) and digital mental health programs, parental leave, paid time off, paid holidays, volunteer time off, tuition assistance and much more! Equal Opportunity Employment MetLife is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need an accommodation due to a disability, please email us at View email address on click.appcast.io. This information will be held in confidence and used only to determine an appropriate accommodation for the application process. MetLife maintains a drug-free workplace. #J-18808-Ljbffr MetLif