Executive Assistant

North Bethesda, MD, (1-4 days/month in office) $34-35/hour during contract period Conversion salary: $70,000-$75,000 The Choice is partnering with a public health nonprofit- we are seeking an experienced Executive Assistant for a temporary-to-hire opportunity supporting the organization's Chief Communications & Marketing Officer. This is an excellent opportunity for a proactive, polished administrative professional who enjoys serving as a trusted partner to executive leadership while helping keep projects, priorities, and operations running smoothly. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. Responsibilities Executive Support Manage a complex executive calendar, scheduling meetings and coordinating logistics Prepare presentations, reports, correspondence, and executive materials Coordinate travel arrangements and process expense reports Organize internal and external meetings, including agendas and meeting materials Record meeting minutes for board committee meetings as needed Project & Department Coordination Maintain project trackers and monitor deadlines across the Communications & Marketing team Track items requiring executive review, approval, or follow-up Assist with departmental reporting, KPI tracking, and status updates Coordinate vendor outreach during proposal and bid processes Provide administrative and project support for communications, marketing, and digital initiatives Help coordinate timelines for major organizational events and annual publications Budget & Operations Assist with annual budget planning and monthly budget tracking Monitor invoices and expenditures and ensure timely approvals Support financial administration for departmental projects Help develop and maintain systems that improve departmental efficiency and organization Qualifications Bachelor's degree or equivalent professional experience 5-7 years of executive or senior-level administrative support experience Experience supporting C-suite or executive leadership strongly preferred Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint Experience with budget tracking, expense reporting, or financial administration Outstanding organizational skills and ability to manage multiple priorities Excellent written and verbal communication skills High level of professionalism, discretion, and attention to detail Experience in a nonprofit environment is a plus Familiarity with communications, marketing, or project management teams is preferred #J-18808-Ljbffr