Hybrid Executive Personal Assistant to Founder of RE Development Fimr

The Managing Principal of a well-established real estate development and investment firm is looking for an Executive Assistant/Office Manager. The firm develops both commercial and residential properties. The role is hybrid: 4 days in office, 1 day remote. About the Job: Prioritize emails; proactively follow up or bring attention to time-sensitive and urgent matters Maintain both business and personal calendar Coordinate travel arrangements as requested Catalogue and track the location of art collection and furniture Oversee time and attendance of employees, manage paid time off logs Process health insurance renewals annually Oversee 401(k) administration Distribute or post updated employment regulations as needed Coordinate insurance requirements with insurance broker and Executive Team. Request updated COIs as needed Process renewals, present changes to Managing Principal Scan invoices for retention and forward invoices to managers for approval and coding Enter invoices in financial management software – Sage Intacct Research and respond to vendors issues as needed Some support to the Director of Construction Maintain digital copies of all contracts and related documents. Assist in providing necessary documentation to architects and builders on active projects Enter job cost detail per invoice in Project Management System – ECI/Mark Systems when needed. Ensure parties have necessary information for closings Organize and maintain digital records. Create and maintain shared office calendar in Outlook Prepare, edit, and proofread contracts and other documents as requested Coordinates and completes special projects as assigned by the Executive Team Keep track of office supplies and place orders Negotiate contracts for office services as needed; copier, storage units, internet, cell phones, etc. Point of contact for IT issues, coordinating with IT support About You: Minimum of 5 years of experience as an executive assistant Background in real estate development a plus Project management, or real estate software a plus Excellent Microsoft Office Suite skills; excellent written and verbal communication skills #J-18808-Ljbffr C-SUITE ASSISTANTS