Office Clerk- 26-27 SY

Office ClerkThe Office Clerk serves as a school-based administrative support professional responsible for helping the campus office operate smoothly, professionally, and efficiently each day. This role works closely with the Office Manager to support school leaders, staff, students, and families through front-office reception, clerical support, communication, records handling, and day-to-day office tasks that keep the campus organized and responsive.In Beaumont Independent School District, school-based support roles are an important part of creating coherent, well-run schools where teachers can focus on teaching and students can experience consistent support. The Office Clerk helps maintain strong daily operations by greeting visitors, responding to calls and correspondence, organizing materials, supporting scheduling and filing, and ensuring that office workflows are handled with accuracy, discretion, and professionalism.QualificationsEducation/CertificationThe ideal candidate will possess the following qualificationsHigh school diploma or equivalent requiredOne to three years of experience in administrative, clerical, customer service, or school office work preferredStrong organizational and time management skillsStrong attention to detail and ability to prioritize tasks effectivelyProficiency in Microsoft Office, Google tools, and basic office systemsOutstanding verbal and written communication skillsAbility to work independently and collaboratively in a team environmentProfessional, courteous, and service-oriented demeanorAbility to adapt to changing priorities and manage multiple tasks simultaneouslyAbility to maintain confidentiality and handle sensitive information appropriatelyNo supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice, and training to staffAbility to carry and/or lift less than 15Key Responsibilities IncludeFront Office Reception and CommunicationGreet students, families, visitors, and staff in a professional and courteous manner and ensure they receive appropriate assistance.Answer incoming calls, emails, and other correspondence and direct requests to the appropriate person or department.Support clear communication between the campus office, staff, families, and community members.Clerical and Administrative SupportAssist with preparation of reports, forms, presentations, student documents, and other school materials.Maintain office filing systems, records, and document organization with strong attention to accuracy and confidentiality.Support scheduling, meeting coordination, sign-in systems, and other daily office routines.Provide general administrative support as needed.Performs other job-related duties as assigned.Campus Operations SupportMaintain office supplies inventory and communicate restocking needs in a timely manner.Assist with mail distribution, document routing, and general clerical tasks that support the daily work of the campus.Assist in organizing District events, including meetings, conferences, and social gatherings.Professional Service and CollaborationCollaborate with administrators, teachers, counselors, and other staff to support a well-functioning campus office.Maintain a calm, organized, and welcoming office environment for students, families, and staff.Provide general administrative support as needed and perform other job-related duties as assigned.Follow through with customer inquiries, requests, and complaints.Forward difficult and non-routine inquiries or requests to appropriate level for resolution.Core Skill SetAdministrative Support: Ability to manage routine clerical and office tasks with accuracy and consistency.Front Office Service: Provides professional, welcoming, and responsive support to students, families, staff, and visitors.Organization and Time Management: Maintains orderly systems and prioritizes work effectively in a busy campus setting.Communication: Handles calls, messages, and correspondence clearly and professionally.Confidentiality and Judgment: Protects sensitive information and uses sound judgment in routine office matters.Collaboration: Works productively with administrators, teachers, and support staff to strengthen campus operations.Impact of Decisions: Follows rules and procedures so that decisions can have minimal or no impact to Beaumont Independent School District. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.Measures of SuccessEfficient, professional front-office service to students, families, and staffAccurate handling of records, forms, calls, and correspondenceReliable support for daily campus office routines and schedulingWell-organized filing, supply, and document management systemsPositive feedback regarding professionalism, confidentiality, responsiveness, and accuracyConsistent contribution to a calm, orderly, and supportive campus officeWorking ConditionsMental DemandsMaintain emotional control under stressPhysical Demands/Environmental FactorsFrequent standing, stooping, bending, pulling and pushing.Move small stacks of textbooks, media equipment, desks, and other classroom equipment.The employee must occasionally lift and/or move up to 15 pounds.Normal office environmentMay work prolonged or irregular hoursConditions of Employment/ComplianceEmployment is contingent upon successful completion of all pre-employment reviews required by District policy and law, including criminal history record information review and any fingerprinting or other background-check requirements applicable to the position. The District may disqualify a candidate whose criminal history indicates a threat to students or employees or is otherwise inconsistent with the duties of the position.Where the position requires educator certification or other credentials, employment is contingent upon verification of valid credentials. Contract personnel must possess valid credentials before contracts are issued. Employees who earn certificates, endorsements, or higher degrees must file the required documentation with the District.Employees are expected to comply with all applicable Board policies, administrative procedures, and legal requirements governing employment, conduct, confidentiality, and assignment. Continued employment is subject to ongoing compliance with District expectations and applicable law.The Beaumont Independent School District does not discriminate on the basis of race, color, national origin, gender, age, material status or handicapping condition in its programs, services, activities or employment practices as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973, as amended; and the Age Discrimination Act of 1975. BISD is committed to providing a free and appropriate public education for all students.The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job description is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice.