Project Specialist

About the Role: We are looking for a Project Specialist to join our dynamic team at Noatum Logistics . Key Responsibilities: Enter transportation data from a regulatory and tracking perspective. Ensure regulatory requirements and proper documentation, including transit documents and customs clearances, exists for shipments. Ensure documentation is accurately processed, distributed, and released to carrier, forwarders, customers, and agents, in a timely manner. Prepare all necessary data entry and confirmation of key milestones (departure, arrival, customs clearance, PODs, etc.) as specified by Customer Standard Operating Procedures. Oversee and complete accurate billing to clients based on established client pricing, while ensuring appropriate costs and profits are maintained. Oversee the pick-up and transfer of shipments with appropriate partners. Establish knowledge of Incoterms and commercial invoice requirements. Develop methods and procedures for transportation of commodities for designated shippers from local or offshore locations to warehouses, other storage facilities or final consignee locations. Prepare timely management information and reports as specified and requested. Negotiate shipping rates and submit to Branch Manager for approval when necessary to be competitive. Develop and maintain successful relationships with vendors (e.g., airline representatives, freight forwarders, custom brokers, local pickup and delivery companies, regional trucking companies, line haul providers, etc.). Use established regulatory knowledge to apply classification of HTS/Schedule B numbers, tariff filing, hazardous material handling (as required by position) and any other government agency requirements. Ensure compliance with all government related programs specific to mode and direction of related shipments (i.e., customs, security, other import, and export government agencies that regulate international trade). Process licensed shipments, assemblies, and in-bond movements. Maintain courteous, prompt, and efficient customer relations. Participate as an effective team member with the ability to multi-task in a fast-paced environment Establish and maintain all necessary procedures to assure a clean, properly organized, safe and healthy environment for all personnel. Analyzing and determining most convenient heavy haul units for oversized and overweight transportation operations. Ensure to manage and develop stowage, lashing, lifting plans for vessel loading operations Choose the correct freight term and vessel type per each type of cargoes and/or projects Project management mid and large scale. What We Are Looking For: 2-5 years operational experience in international transportation, preferably with an international freight forwarding company. College degree in business, transportation, logistics, or equivalent combination of experience and education. Effective verbal, written and interpersonal skills. Knowledge and experience in Microsoft Excel and Word and PC applications. Knowledge of state, federal and international applicable laws, and regulations as they relate to primary services provided (i.e., customs, security, other import and export government agencies that regulate). Physical Requirements: Noatum is committed to the full inclusion of all qualified individuals. As part of this commitment, Noatum will ensure that persons with disabilities are provided reasonable accommodations. The job is performed indoors in a traditional office setting. Activities include extended periods of sitting while working at a computer and occasional fast-paced operations and events. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. Ability to communicate orally with customers, vendors, management, and co-workers. Regular use of the telephone, virtual meetings, and e-mail for communication. Hearing, vision, and speaking within normal ranges are essential for normal conversations, to receive ordinary information, and to prepare or inspect documents. Good manual dexterity for the use of common office equipment such as computers, calculators, and copiers. While performing the duties of this job, the employee is regularly required to sit, handle, use hands to grasp, or feel and operate a computer keyboard, mouse, and telephone keypad. What We Offer: Permanent Contract – Enjoy stability and long-term career opportunities. Flexible Benefits Plan – Choose what suits you best: Health, Dental, Vision, 401K Plan with company match. Celebrate Your Birthday – Take a day off to make your special day even better. 11 paid Holidays and 5 floating holidays. Professional Growth – Access continuous learning and development opportunities to boost your career. Collaborative & International Environment – Work with diverse teams and be part of a global network. Corporate University – Benefit from ongoing training programs designed to keep you ahead. At Noatum Logistics, we guarantee equal opportunities and non-discrimination based on sex, gender, race, religion, disability, age, or sexual orientation in our selection processes. Our goal is to maximize people’s talents in all their diversity while eliminating any form of discrimination. #J-18808-Ljbffr