Administrative Assistant Specialist

Description Performs a variety of secretarial and administrative duties for the Vice President of F‑35 Production Operations. Responsibilities include: Manage VP/Director Outlook calendars and incorporate rapid change notifications. Anticipate daily to long‑term schedule needs; confirm and adjust daily. Arrange meeting rooms, audio‑visual equipment, catering, and agendas for staff events. Monitor VP email account ensuring timely response to time‑sensitive information requests. Draft and edit office documents and presentation materials to support VP direction. Coordinate large‑scale team events yearly and track participation. Book domestic and international travel; process expense reports per policy. Oversee Executive Kitchen supplies and facility requests. Coordinate the “Lightning Squad” morale program across sites. Interface with all internal and external customers; route inquiries appropriately. Guide junior administrative staff on office operations and policies. Basic Qualifications Minimum 5 years of professional experience providing confidential, executive‑level administrative support. Proficient in the Microsoft Office suite – Outlook, Word, Excel, PowerPoint (calendar management, advanced formatting, data analysis, and presentation design). Demonstrated ability to manage senior leader email, calendars, and complex scheduling (including meeting coordination across time zones). Proven experience in travel planning and preparing expense reports in compliance with applicable policies. Desired Skills Interact and communicate in a manner that builds trust and confidence with internal and external stakeholders at all organizational levels. Coach and mentor junior administrative staff, answer policy‑related queries, and act as a subject‑matter expert on office operations. Adapt quickly to shifting priorities in a fast‑paced environment while preserving accuracy and continuity. Build strong relationships, mediate conflicts, and foster collaboration across multiple sites. Independently prioritize tasks, manage competing deadlines, and maintain meticulous records. Working understanding of allowable vs. unallowable expenses and how it impacts the team. Clearance Level None Employment Details Experience Level: Hourly/Non‑Exempt Business Unit: Aeronautics Company Career Area: Administrative Type: Full‑Time Shift: First Ability to Work Remotely: Onsite full‑time at a designated Lockheed Martin facility. Work Schedules: Standard 40‑hour week, with options for condensed schedules that provide additional time away from the office in addition to paid time off. Schedule for this Position: 4×10‑hour day, 3 days off per week. Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. #J-18808-Ljbffr