Accounting Officer (Specialist)

Job Description and Duties

Performs complicated analysis of payroll accounts receivables. This includes reviewing journal entries and half sheets and making the appropriate calculations, preparing State Controller's Office (SCO) journal entries, recording general ledger, and posting payments collected by the SCO. Will post the more difficult adjusting entries, monitor and track open payroll accounts receivables. Reconciles payroll accounts receivable to Financial Information System for California (FI$Cal) monthly. Works closely with both SCO and the Human Resources Section (HRS). Initiates monthly Code 35 payroll deductions for accounts receivable. Prepares input documents to correct Code 35 errors from SCO. Prepares documents to SCO for accounts receivable over payments. Prepare payroll accounts receivable general ledger transactions into FI$Cal.

Responsible for the collection process on Payroll Accounts Receivable. This includes reviewing monthly all open accounts, preparing 30, 60, 90 day letters, forwarding unpaid accounts to the Franchise Tax Board and preparing Discharge of Accountability claims.

Assist in the processing of credit card payments and electronic fund transfers. Reviews coding for cash receipts for accounts receivable payments and miscellaneous credit card sales. Reviews the monthly reconciliation between the electronic transfers and the State Treasurer's Office.

Reconciles quarterly open item report with HRS, this includes researching open payroll accounts receivable items and making the appropriate entries to correct or informing HRS of items then need to correct.

Performs other duties, within the scope of the classification, as assigned.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units, course by course, to which the foreign coursework is equivalent. Foreign education evaluation services can be found at and  .

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two page(s) in length, and 12-point Arial font.

1. Explain why you believe you are the best candidate for this position.
2. Describe in detail your FI$Cal experience. 

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Good organizational skills. Knowledge of accounting principles and procedures. Ability to communicate tactfully and effectively and with excellent customer service. Excellent computer skills and familiarity with Excel and Word applications. Ability to work with others at all levels internally and externally. Excellent attendance, dependability and reliable.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-532097) and/or position number 388-071-4546-727 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a complete state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• Statement of Qualifications - A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SOQ will not be considered. Resumes in lieu of the SOQ will not be considered. Refer to the Special Requirement Section of this job posting for the SOQ questions.