Payroll Administrator

Payroll Administrator

We're looking for a Payroll Administrator to join our growing team. In this role, you'll manage payroll processing, prevailing wage compliance, supports audits and reporting, and serves as a trusted resource for employees and internal stakeholders. The ideal candidate brings strong payroll and benefits knowledge, attention to detail, experience working in a construction payroll environment, and the ability to manage multiple priorities in a deadline-driven environment. Preferred work locations: Little Falls, MN; Orlando, FL; and Knoxville, TN.

What You'll Do:

• Process and administer accurate weekly payroll for employees across multiple business units
• Validate timekeeping, pay rates, deductions, job classifications, and payroll data to ensure accuracy and compliance
• Manage prevailing wage and Inflation Reduction Act (IRA) wage calculations, reporting, and compliance requirements
• Ensure compliance with federal, state, local, and prevailing wage regulations
• Prepare payroll, benefits, and compliance reports and support internal and external audits
• Reconcile payroll and benefit deductions, resolve discrepancies, and respond to employee payroll inquiries
• Maintain accurate payroll records and employee data within the HRIS, partnering with HR on employee lifecycle transactions
• Collaborate with HR, Finance, and Operations to resolve payroll issues and support cross-functional initiatives
• Contribute to HRIS enhancements, process improvements, workflow documentation, and payroll compliance initiatives
• Stay current on payroll regulations and employment laws while identifying opportunities to improve payroll processes and efficiency

The Experience We're Looking For:

• 1–5 years of payroll and/or benefits administration experience with multi-state payroll and benefits audits
• Strong understanding of payroll processes and employment law compliance
• Proficient working with HRIS or payroll systems (i.e., Paycor, ADP, UKG, LPC Tracker, Points North, Fringe 98)
• Knowledge of prevailing wage and Inflation Reduction Act (IRA) requirements and reporting
• Familiarity with accounting software platforms and advanced Excel functions
• High attention to detail and commitment to data accuracy
• Ability to manage sensitive information with discretion

Additional Requirements:

• Bachelor's degree in Business, Human Resources, Accounting, Finance, or related field or equivalent experience
• Must successfully complete a background check and pre-employment/random drug tests
• Must be proficient in English for speaking, reading, writing, and documentation

Why Join RMS Energy: We're not just another power services company. We're a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

• Competitive Compensation – Merit-based raises
• Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential
• 401(k) with Company Match – Traditional & Roth options + free investment guidance
• Education Support – Paid training, certifications, and industry memberships
• Generous PTO – Paid vacation, holidays, and sick leave
• Employee Assistance Program – Legal, financial, and mental wellness support

RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we're committed to creating an inclusive environment where all employees feel valued and empowered.