Administrative Assistant Reception

Job Description

Job Description

Responsibilities

• Answer and route a high volume of incoming calls while providing friendly, professional, and customer-focused service.
• Greet visitors at the front desk, assist them with their needs, and ensure a positive and welcoming experience.
• Take and process payments over the phone and in person at the counter, issue receipts, and ensure accurate documentation of all transactions.
• Maintain accurate customer records and support office organization through both paper and electronic filing and document management.
• Assist customers with general questions, identify their needs, and direct inquiries to the appropriate team members or departments.
• Support day-to-day front office operations including scanning, copying, data entry, and general administrative and clerical tasks.
• Use email, scheduling tools, spreadsheets, and other standard office systems to manage information, appointments, and communications.
• Perform strong and accurate data entry, including use of 10-key and other input methods, to maintain up-to-date records.
• Monitor and manage inbound calls to ensure timely responses and professional phone etiquette.
• Contribute to a well-organized front office environment by keeping work areas tidy and ensuring documents are properly stored.
• Prioritize multiple tasks in a fast-paced setting while maintaining attention to detail and accuracy.
• Demonstrate reliable attendance and punctuality, as performance is measured in part by attendance and phone etiquette.

Essential Skills

• At least 1 year of receptionist or front office experience in a customer-facing role.
• Prior cashiering or payment processing experience handling phone and/or in-person transactions.
• Strong customer service skills, including professional communication, patience, and the ability to remain calm under pressure.
• Solid computer skills and comfort using standard office systems such as email, scheduling tools, spreadsheets, and basic data entry applications.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong data entry skills, including accurate 10-key and keyboard use.
• Ability to manage multiple tasks simultaneously in a fast-paced environment while maintaining attention to detail.
• Experience answering phones and handling inbound calls in a professional manner.
• Demonstrated administrative support and clerical skills, including filing and general office administration.
• Customer service oriented mindset with a focus on providing helpful and courteous support to all visitors and callers.

Additional Skills & Qualifications

• Bilingual abilities, particularly English and Spanish, are preferred but not required.
• Experience working in a customer service environment with high call volume.
• Experience in front desk or receptionist customer service roles.
• General administrative assistance and administration experience in an office setting.
• Comfort using computer systems for scanning, copying, and managing electronic documents.

Work Environment

This role is based in a front office environment with standard weekday hours, Monday through Friday from 8:00 a.m. to 5:00 p.m., with occasional overtime as needed. You will work primarily at a reception desk, handling inbound calls, greeting visitors, and performing computer-based tasks such as data entry, email correspondence, and document management using Microsoft Office and other standard office systems. Performance is evaluated on factors such as attendance and phone etiquette. The environment is fast-paced and customer-focused, requiring professional demeanor, clear communication, and consistent reliability.

Job Type & Location

This is a Contract to Hire position based out of Oakdale, CA.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oakdale,CA.

Application Deadline

This position is anticipated to close on Sep 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.