Office Manager

Job Description

Job Description

Turning Point Community Programs is seeking a Office Manager for our Enhanced Care Management Program (ECM) program in Modesto, CA . Turning Point Community Programs (TPCP) provides integrated, cost-effective mental health services, employment and housing for adults, children and their families that promote recovery, independence and self-sufficiency. We are committed to innovative and high quality services that assist adults and children with psychiatric, emotional and/or developmental disabilities in achieving their goals. Turning Point Community Programs (TPCP) has offered a path to mental health and recovery since 1976. We help people in our community every single day – creating a better space for all types of people in need. Join our mission of offering hope, respect and support to our clients on their journey to mental health and wellness.

GENERAL PURPOSE

Under the direct supervision of the Regional Director, the Office Manager is responsible for office operations of the office including but not limited to: Oversight of reception, administrative support, inventory control and meeting coordination and facilitation.

DISTINGUISHING CHARACTERISTICS

This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program.

ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class

• Prepares and reviews documents for and on behalf of the Regional Director and Program Director as assigned.
• Drafts and manages correspondence and files for the Program Leadership.
• Manages or delegates calendars.
• Keeps minutes for meetings as requested; transcribes minutes from recorded meetings.
• Develops office systems and procedures.
• Maintains complex hard copy and electronic filing systems and databases.
• Conducts research for management and may make recommendations for action within programs and procedures.
• Provides support, direction and oversight in clerical operations including appointments and scheduling.
• Provides direction, instruction, supervision and training to administrative staff.
• Completes inventory control, including purchasing, of supplies as assigned.
• Completes preparation, review and dissemination of a variety reports for submission both within the agency and to the County and other entities.
• Provides training for staff in office systems, equipment and computer applications.
• Troubleshoots computer and network issues in the program and sets up ticket with IT department for repair if unable to resolve the issue.
• Maintains petty cash funds for the program in accordance with TPCP fiscal SOP’s.
• Directly or through delegation, develops logical, clear electronic filing systems and maintains documentation for easy retrieval by program leadership.

Schedule:  Monday – Friday, 8:00 am - 4:30 pm

Compensation: $ 31.00 - 32.90 per hour

Interested? Join us at our open interviews on Wednesdays from 2-4PM,

located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670

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CLICK HERE TO APPLY NOW!