ReStore and Administrative Accountant

Job Description

Job Description

Job Purpose

The ReStore and Administrative Accountant (“Accountant” or “Position”) is responsible for general accounting duties, ReStore financial and analytical reporting, and ReStore and non-construction accounts payable. The position also supports banking entries, financial reporting, audit schedules, and provides accounting assistance to the Accounting Manager and CFO.

Primary Duties and Responsibilities, including but not limited to:

Non-construction accounts payable and general accounting duties

• Reviews all non-construction invoices, including ReStore and administrative department invoices, for appropriate documentation and approval prior to payment.
• Maintains accurate scanned records of transactions for audit and historical purposes and posts all entries to the accounting system.
• Processes non-construction accounts payable disbursements, including check printing, obtaining required signature authorization, and distributing payments through ACH, online portals, and bill pay.
• Notifies corporate credit card users of monthly charges, verifies usage reports and receipts, and uploads supporting documentation to the accounting system. Follows up with cardholders regarding missing receipts or improperly coded expenses.
• Monitors transactions for potential fraud, malfeasance, and errors, including reconciling cash transactions to bank activity.
• Serves as the primary liaison for vendor disputes and questions.
• Provides accounting assistance to staff as needed.
  
  

ReStore Financial Reporting

• Enters and tracks all transactions related to ReStore sales, expenses, purchased merchandise, and donations.
• Enters ReStore sales daily. 
• Prepares standard periodic reports, analytical analysis and ad hoc reports as requested.
• Maintains and updates ReStore’s profit and loss financial statement. schedules, and charts.
• Calculates and submits monthly ReStore sales tax payments in a timely manner to avoid late fees and penalties.
• Works with Accounting Manager to integrate ReStore financial results into HFHC financial statements 

Banking entries, financial reporting, and audit schedules

• Posts daily bank entries for the main operating accounts and all ReStore accounts.
• Prepares a weekly cash trial balance report, and additional reports as needed, including unrecorded transactions, transfers, and operational and construction accounts payable scheduled for payment.
• Obtains written approval for and prepares biweekly payroll bank transfers, as well as additional transfers as needed.
• Prepares audit schedules and ad hoc reports as needed.

Safety

• Understands and follows safe work practices at all HFHC locations and events to ensure compliance with, and whenever possible exceed, OSHA and Habitat safety policies and procedures.
• Immediately notifies management of any safety-related incident and responds appropriately to reports involving Habitat team members, workers, volunteers, or subcontractors.
• Supports safety incident investigations as needed.  

Performs other duties as assigned.

Qualifications

• Bachelor's degree or higher in accounting, or equivalent relevant experience.
• Three to five years of general accounting and accounts payable experience.
• High proficiency in Microsoft Excel and Microsoft Office.
• Experience with or proficiency in Microsoft Business Central.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience with accounting software is required.
• Demonstrated attention to detail, accuracy, and strong organizational skills.
• Ability to work independently, meet strict deadlines, and adapt to changing priorities.
  
  

Personal Attributes

• HFHC employees are expected to maintain regular and predictable attendance; manage multiple priorities; communicate effectively both verbally and in writing; analyze and solve problems; and demonstrate strong project management skills.
• HFHC employees must conduct themselves ethically, maintain appropriate confidentiality, respect diversity and inclusion, and demonstrate a strong commitment to the organization's mission and values.
• Employees must be results-driven, demonstrate initiative, manage stress effectively, and maintain composure in challenging circumstances.

Working Conditions

This Position operates primarily in a professional office environment and routinely uses standard office equipment, including laptop and desktop computers, photocopiers, and smartphones. Occasional travel to other facilities and sites is required, including active construction sites, retail locations, and vendor locations. Some travel may require working outdoors in varying weather conditions.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required which would require the ability to lift files up to 25 LBS, open filing cabinets and bend or stand, as necessary. This job may require prolonged sitting. Finger dexterity to use office equipment. Occasionally this role may be on a job site or at an event and would need to comply with the organization’s safety guidelines.

Direct Reports

None.

Position is eligible for the following

Medical, Dental, Vision, Short Term Disability, Long Term Disability, Company Paid Life AD&D, 403B, Gym Reimbursement, Cell Phone Reimbursement

Monday - Friday 8:30am-5:00pm or flexed to serve the organization