ADMINISTRATIVE ASSISTANT II

Requisition No: 878609


Agency: Military Affairs

Working Title: ADMINISTRATIVE ASSISTANT II

Pay Plan: Career Service

Position Number: 62000047


Salary: $39,765.18


Posting Closing Date: 07/03/2026


Total Compensation Estimator Tool

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000047

WORK LOCATION: ST. AUGUSTINE, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance
• Retirement Benefits
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.
3. The Department of Military Affairs is paid on a monthly basis.
4. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.


MINIMUM REQUIREMENTS:

• A High School Diploma or equivalent; AND
• Three (3) years of professional, administrative full-time-equivalent experience.

PREFERRED QUALIFICATIONS:

• Working knowledge of AROWs, DTS, PROPs, TEAMS, and Publisher.

DUTIES AND RESPONSIBILITIES:

• Serves as point of contact and provides administrative support for Director of Staff-Air (DS-A) and Chief of Staff-Air (COS-A) in person and telephonically pertaining to all DMA matters. Conveys and coordinates with the DS-A, COS-A, as well as to other key staff members, regarding information, mail, and messages. Coordinates and interacts with full-time DMA personnel to ensure continuity of operations. Will prepare and edit professional correspondence at the one-star level that will be distributed to high ranking civilian and military officers at both the state and federal levels.
• Makes arrangements for ceremonies, luncheons and board meetings to include space, time/place. Assists in special projects for the State Command Chief. Maintains Air National Guard Commanders database and Commanders Informational Notebook. Prepares time and attendance, maintains Performance Review Record booklet, composes and processes letters and emails of routine nature for Director and Chief of Staff-Air.
• Maintains Director and Chief of Staff-Air calendar, schedules appointments, briefings/meetings and other activities informing Director and Chief of Staff-Air of upcoming changes. Prepares/furnishes read ahead material, independently composes and processes letters of routine nature for Director of Staff-Air, replies to request for general or specific information concerning Director of Staff-Air. Reviews Director of Staff-Air incoming mail to determine items of high importance to be acted upon and prepares appropriate replies, ensures appropriate staff receives correspondence for necessary actions in Director of Staff-Air absence.
• Works independently using initiative to complete all administrative duties (filing, planning, and supplies) for Director of Staff-Air and manages day-to-day workload.
• Prepares travel package to include message traffic, conference/meeting information, itineraries, hotel arrangements, confirmation numbers and directions to hotel and completion of travel reimbursement vouchers. Maintains record of payments, reimbursements, and military orders.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of administrative principles and practices
• Knowledge of office procedures and practices
• Knowledge of the methods of data collection
• Knowledge of the principles and techniques of effective communication
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing
• Ability to prepare correspondence and administrative reports
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to utilize problem-solving techniques
• Ability to work independently
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Ability to use logic and analysis to identify strengths and weakness of different approaches
• Ability to demonstrate and exercise confidentiality

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.


Location: