HR Assistant

Human Resources Assistant Commonwealth Casualty Company Phoenix, Arizona, United States (On-site) Human Resources Assistant Department: Human Resources Reports To: HR Manager and HR Director Location: Phoenix Office Employment Type: Full Time The Human Resources Assistant provides administrative and operational support to the HR Manager and HR Director in a fast-paced personal lines insurance environment. This role is responsible for assisting with recruitment, on-boarding, employee records management, benefits administration, compliance tracking, and general HR operations. The ideal candidate is highly organized, detail-oriented, professional, and able to handle confidential information with discretion. Key Responsibilities Recruitment & On-boarding Support Assist with job postings, resume screening, and interview scheduling Coordinate background checks and pre-employment documentation Prepare offer letters and on-boarding packets Conduct new hire orientation and assist with on-boarding processes Maintain applicant tracking records Employee Records & HR Administration Maintain accurate and up-to-date employee files (digital and physical) Process employment status changes, including promotions, transfers, and terminations Track employee certifications, licenses (including insurance licensing), and continuing education requirements Prepare employment verification letters as needed Assist in maintaining HRIS data integrity Benefits & Payroll Support Assist employees with benefits enrollment and questions Coordinate with benefits providers and payroll team Track PTO, leave requests, and attendance records Support annual open enrollment process Compliance & Reporting Ensure compliance with federal, state, and local employment laws Assist in maintaining required labor law postings Support internal audits and regulatory documentation (as required in the insurance industry) Prepare HR reports and metrics as requested Employee Relations & Engagement Provide administrative support for employee engagement initiatives Assist with performance review documentation Help coordinate training sessions and professional development programs Maintain confidentiality in handling sensitive employee matters Qualifications Education & Experience: 1–3 years of administrative experience (insurance industry preferred) High School Diploma Skills & Competencies: Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in Microsoft Office and HRIS systems (Paycor a plus) Ability to handle confidential information with discretion Detail-oriented with strong problem-solving abilities Knowledge of employment laws and HR best practices Preferred Qualifications Experience in the insurance industry, particularly personal lines Work Environment Office-based position in a professional insurance setting #J-18808-Ljbffr Commonwealth Casualty Company