Pre‑Employment Compliance and Onboarding Specialist

Job Description

Job Description

Pre‑Employment Compliance and Onboarding Specialist

EHC is hiring on behalf of a client in the south Houston, TX area. In this role, you’ll be the go‑to partner who readies every new hire for a smooth first day—coordinating requirements, validating documentation, and keeping stakeholders aligned.

What your day looks like

• Map out each new hire’s pre‑employment plan and coordinate all requirements, including background checks and drug screenings.
• Track progress of screenings and investigations; proactively follow up to close out any outstanding items.
• Complete Form I‑9s, verify employment eligibility documentation, and process E‑Verify cases accurately and on time.
• Audit new‑hire packets to ensure forms are complete, correct, and compliant.
• Guide candidates through required onboarding forms, answering questions and resolving issues.
• Maintain precise records for I‑9, E‑Verify, pre‑employment, and onboarding activities in line with company procedures.
• Create and maintain new‑employee files; ensure all documentation is organized and properly filed.
• Enter and update new‑hire data in the HRIS and other relevant systems.
• Keep recruiters, hiring leaders, candidates, and cross‑functional partners informed on onboarding status and next steps.
• Scan, file, email, and safeguard employment‑related documentation.
• Provide general administrative support for the onboarding and new‑hire process.
• Perform other related duties as assigned.

What you’ll bring

• Exceptional organization and a keen eye for detail.
• Clear, professional verbal and written communication.
• Ability to manage multiple concurrent onboarding workflows.
• Sound judgment with confidential information.
• Tenacious follow‑through and deadline discipline.
• Comfort working in a fast‑paced setting.
• Fluency with Microsoft Office and experience in HRIS/onboarding platforms.
• Foundational knowledge of Form I‑9, E‑Verify, background screening, and related pre‑employment processes (preferred).

Additional proficiencies

• Language: Spanish
• Human Resources
• Workers’ Compensation
• Recruiting
• ERP & MRP Systems
• Recruiting and Training Experience

Location: South Houston, TX area