Administrative Coordinator

Job Description

Job Description

Our established assisted living community in Silver Bay, MN, is seeking a Full-Time Administrative Coordinator to join our team. Hours are Monday – Friday, 8:00 AM – 4:30 PM About Us At Carefree Living, we strive to set the standard for resident-centered care in Minnesota by continuously improving our operations and elevating every aspect of the resident experience through genuine compassion, clinical excellence, and an unwavering commitment to quality and community. If you value teamwork, professionalism, and making a positive impact, we'd love to meet you.Position Summary As the Administrative Coordinator, you will be the first point of contact for staff, residents, families, and visitors. This role is key to keeping our community running smoothly and creating a warm, welcoming environment.Primary Responsibilities:Greet and assist visitors, answer phone calls, and manage general inquiriesSchedule and conduct tours for prospective residents and familiesAssist leadership with staffing needs, scheduling, and payroll preparationSupport recruitment and hiring by setting up new employee files and maintaining personnel recordsManage petty cash transactions and monthly reportingPrepare deposit reports and process bank depositsComplete reports, clerical duties, and filing accurately and on timeUtilize systems such as Residex, Isolved, and Educare to support operationsSort, route, and send mail, packages, and correspondenceOrder office supplies and promotional materials as neededQualifications:Reliability, professionalism, and a passion for working with seniorsMinimum of 2 years administrative experience (healthcare setting preferred)Post-high school education required; advanced degree preferredStrong computer proficiency with Microsoft OfficeAbility to meet physical requirements of the roleMust successfully complete a DHS and criminal background studyPhysical Essential Functions:Sit or stand at a computer for up to 8 hoursMove within the office to access files, equipment, and suppliesRegularly operate office equipment such as copy machines, scanners, and printersCommunicate effectively in writing, over the phone, and in personMake informed decisions and interpret data as neededBenefits:Flexible schedules & work-life balanceCompetitive wagesPaid training & customized orientation planEmployee recognition programs401K with employer matchFree meal during shiftPaid Time OffLearn more at: Living is an EOE/Drug Free/AA Employer.