Executive Assistant

COMPANY PROFILE

Davlyn Investments is a dynamic, privately held, entrepreneurial real estate Investment Company specializing in the acquisition, renovation, management, and sale of apartment communities throughout California, Arizona, and Nevada. The company is conveniently located in the Del Mar Heights area of San Diego. We offer a great company culture with monthly lunches, an annual company holiday luncheon, and more.

DESCRIPTION

The Executive Assistant supports and performs administrative duties for the President of Property Management. This is a rare opportunity to gain insight into the inner-workings and operations of a successful real estate investment firm. The ideal candidate is a highly organized professional with superb problem-solving abilities. This individual possesses a positive attitude, strong attention to detail, and is dedicated to producing quality results. Strong verbal and written communication skills are essential, as well as a polished, professional demeanor, and great interpersonal skills. The candidate understands that no task is too small and tackles each request as such. Experience in commercial real estate and familiarity with QuickBooks is highly desired, but experience supporting executive-level staff is required. 

JOB RESPONSIBILITIES

• Perform routine to advanced administrative duties. This includes support to the President of Property Management and other department heads or individuals in the company as needed.
• Communicate verbally and in writing with high-net-worth individuals and institutional investors, as well as a variety of business associates, organizations and other professionals who interface with the President of Property Management and the company.
• Manage special projects as needed including the gathering and distribution of requisite documents and data for potential acquisition targets.
• Manage the President of Property Management email, schedule and calendar.
• Manage and coordinate a busy travel schedule including domestic and international itineraries on commercial and private air.
• Act as a personal assistant to the President of Property Management. This includes booking personal travel plans, rental car arrangements, distributing personal mail, purchasing personal items, and handling personal errands. 
• Organize and maintain the President of Property Management’s electronic and hard copy filing and recordkeeping systems.
• Review invoices for accuracy and prepare each for approval and processing.
• Manage the President of Property Management’s personal banking and bookkeeping.
• This is a full-time, in-office position.

REQUIREMENTS

• Bachelor's degree is required.
• 2-3 years of related administrative experience is required. Experience in the commercial real estate or property management industries is preferred.
• Experience supporting executive-level staff is required.
• Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint. Etc.) PowerPoint, Adobe, and Outlook is required.
• Excellent oral and written communication skills, including grammatical competence, are needed to allow the candidate to independently draft and edit correspondence and memos.
• Superior organizational, follow up and time-management skills are a prerequisite.
• Proven ability to maintain highly confidential information is rudimentary.
• Strong “attention to detail” skills, as well as the ability to learn quickly and follow directions precisely are necessary.
• Flexibility and adaptability in a changing and fast-paced entrepreneurial environment are very important.
• A valid California's driver's license, good driving record and the ability to travel in Southern California as required for business purposes is a must.
• The ability to pass a criminal background check, drug screen, credit check and provide proof of authorization to work in the United States are a given.

COMPENSATION/BENEFITS

• $65,000 to $90,000 depending on experience.
• Benefits package with medical, dental, vision and life insurance plans.
• 401(k) Retirement Savings Plans.
• Annual performance bonus.
• Two weeks’ paid vacation, sick days, and holiday pay.

Benefits found in job post

• 401(k)