Deputy Court Clerk II (General Sessions Court Clerk)

Job Title

Works under direct supervision to perform complex and detailed administrative tasks for assigned courtrooms and departments.

Pay Grade: 42

Salary Commensurate with Experience and Education

Minimum Qualifications

• Three (3) years of experience in appropriate clerical, bookkeeping, data processing or statistical work, with one (1) year as a Deputy Court Clerk; AND
• High school diploma or possess a GED; OR
• Two (2) years of experience in appropriate clerical, bookkeeping, data processing or statistical work; and one (1) year of college study (30 semester hours or 36 quarters) from an accredited college or university.
• PROOF OF EDUCATION, TRAINING AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Prepares and maintains a daily docket or calendar of cases to be called in the assigned courtroom.
• Organizes, routes and files court case folders and posts.
• Secures information for judges, attorneys and litigants.
• Informs parties of scheduled court appearances.
• Provides information to various state and county offices as required.
• Processes various types of legal documents for the courts and the public.
• Scans and files legal documents received by the court.
• Performs data entry, records case dispositions and court orders.
• Serves as primary contact for coordinating, collecting and processing court fees.
• Performs other related duties as required or directed.

KSAs

• Knowledge of the various legal instruments issued by the court.
• Ability to maintain an established system of records and files.
• Ability to work with court officials.
• Ability to use a personal computer.
• Ability to write legibly on legal documents and court files.
• Ability to display good communication and organizational skills.
• Ability to perform accurate arithmetical computations.

Special Requirements

• May be required to work evenings holidays and weekends on a rotational basis.
• May be required to work in the 24-hour office.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff's Office, Division of Corrections or the Fire Department.