Project Coordinator

Description:

Project Coordinator

Job Description

The Project Coordinator supports project delivery by assisting with the development of project plans, schedules, and timelines, and by handling day-to-day coordination activities. This role serves as the main point of contact for project team members, stakeholders, and vendors, ensuring clear communication and efficient execution of tasks. The Project Coordinator tracks tasks, deliverables, and deadlines to maintain accountability, generates progress reports for leadership and stakeholders, and helps coordinate resource allocation and availability to keep projects moving forward on time and within scope.

Responsibilities

• Assist the Project Manager in developing project plans, schedules, and timelines for assigned initiatives.
• Handle daily coordination tasks, including managing emails, scheduling meetings, and overseeing logistics.
• Act as the primary point of contact for project team members, stakeholders, and vendors to ensure clear and timely communication.
• Track tasks, deliverables, and deadlines to maintain accountability and support on-time project completion.
• Generate progress reports and status updates for the Project Manager and stakeholders.
• Help coordinate resource allocation and monitor resource availability to support project needs.
• Make quality day-ahead calls on each ticket to confirm details and expectations.
• Complete check-in and check-out calls for technicians and project activities as required.
• Review and approve deliverables and work requests in the project system to ensure accuracy and completeness.
• Answer queue calls and respond to technician status updates and requests through the queue.
• Ensure technicians assigned to your tickets arrive on time and are prepared for their work.
• Manage technicians progress throughout the day, addressing issues and escalating as needed.
• Obtain customer approval for all out-of-scope work and clearly document the approvals.
• Manage on-time check-out of technicians for each project and service ticket.
• Close orders in the system and accurately record all out-of-scope work performed.

Essential Skills

• Demonstrated project coordination experience with responsibility for schedules, logistics, and communication.
• Strong organizational and planning skills with the ability to manage multiple tasks and priorities simultaneously.
• Superior customer focus and relationship-building skills to support positive interactions with clients, technicians, and stakeholders.
• Strong decision-making skills with the ability to resolve issues and make sound judgments under time constraints.
• Clear and professional communication skills, both verbal and written.
• Solid analytical and presentation skills to interpret information and present status updates effectively.
• Results-oriented mindset with a focus on meeting deadlines and achieving project objectives.
• Ability to work well in a fast-paced environment and perform effectively under pressure.
• Proficiency in scheduling meetings and coordinating project-related activities.
• Experience with project coordinating, project scheduling, and project planning.
• Familiarity with infrastructure-related projects or environments.

Additional Skills and Qualifications

• Experience working closely with Project Managers and cross-functional project teams.
• Experience in coordinating vendor activities and technician schedules.
• Comfort using ticketing or queue-based systems to manage work requests and technician assignments.
• Ability to document out-of-scope work clearly and obtain necessary customer approvals.
• Capability to generate and maintain progress reports and status documentation for stakeholders.
• Interest in developing leadership and management skills within a project environment.

Skills

Project coordination, Project management, Infrastructure, Schedule meetings, Project coordinating, Project scheduling, Project planning

Top Skills Details

Project coordination,Project management,Infrastructure

Additional Skills & Qualifications

Responsibilities

Make quality day ahead calls on each ticket

Complete check in and check out calls

Review and approve deliverables

Enter work requests in system

Answer queue calls and respond to technician status and requests through the queue

Ensure techs for your tickets are on time

Manage techs progress throughout the day

Obtain customer approval for all out of scope work

Manage project on time check out of technicians

Close orders and record all out of scope

Experience Level

Intermediate Level

This is a Contract position based out of Buffalo Grove, IL.

The pay range for this position is $18.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Buffalo Grove,IL.

This position is anticipated to close on Oct 21, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.