Executive Assistant

Summary of Job ResponsibilitiesThis position provides high-level administrative support to the Office of the Executive Director and members of the Executive Team. This role requires exceptional organizational skills, discretion, initiative, and the ability to manage competing priorities in a fast-paced environment. The role delivers high-level communication and maintains relationships with the PERA staff, Trustees, membership, business community members, and other constituents.Ideal Candidate StatementThe ideal candidate is a highly organized and resourceful professional who thrives in a fast-paced environment and anticipates the needs of the executive team before they arise. The candidates should excel at managing complex schedules, juggling competing priorities, and maintaining flawless attention to detail, while also demonstrating sound judgment and discretion. The ideal candidate should have excellent communication skills and be comfortable communicating with staff at all levels, as well as with the Board of Trustees, external stakeholders and customers.Essential Duties and ResponsibilitiesEmployees are held accountable for all duties of the job. Individuals must be able to perform these duties with or without reasonable accommodations.Exercises a wide latitude of independent judgment when receiving and screening mail, telephone calls, and visitors while professionally and confidentially responding to inquiries on behalf of members of the Executive Team and escalates issues as necessaryFacilitates consistent and efficient interaction with other executive and administrative assistants across the organization; demonstrating composure and tact under pressure, and handling matters with sound judgement and confidentialityMaintains the calendars for a group of executives, including the scheduling of meetings, appointments, and speaking engagements, which may include preparing PowerPoint presentations and briefing documentsAnticipates the executives’ needs and proactively addresses potential issuesConducts research and compiles information to support executive decision-makingHandles confidential and sensitive information with a high level of discretionAssists with special projects, ensuring deadlines are met, deliverables are of high qualityPrepare, review, and edit correspondence, reports, presentations, and other documentsCoordinates travel needs and conference requests for the executive team and other divisions as neededTracks and reconciles monthly credit card statements. Completes and submits expense reports in a timely manner for the executive team and other divisions as neededIs a trained expert in reviewing expense reports for compliance with PERA policy prior to approval of those reports by an executiveReviews and ensures all documentation requiring an executive signature will be reviewed for completenessAcquire Notary Authorization, notarizes documents as neededServes as a liaison with internal and external contactsPrepares agendas, coordinates and assembles materials and attends team meetingsAssists with administrative tasks for the Executive Office Division and other PERA Divisions as needed, including but not limited to ordering office supplies, processing invoices for payment, processing contracts and other documents for signature, assisting with planning large company-wide or Board of Trustees events, and providing back-up coverage of the front deskAssists with annual budget preparation and monitoring designated budgets and expenditure reportingHandles all sensitive and confidential information with the utmost discretion and in accordance with all PERA policies, procedures, or state or federal lawsMaintains professional appearance at all times that is consistent with a PERA dress codeRegular and prompt attendance in the workplaceParticipate in training and educational opportunities for ongoing professional developmentCarries out other duties as assignedJob QualificationsAssociate’s degree, equivalent training/education, or equivalent professional experience. Experienced senior assistant professional with ten years’ overall work experience, including at least five years in high-level administrative roles.Demonstrated attention to detail including typing, proofreading, and documentingExcellent oral and written communication skills and interpersonal skillsProven organizational, analytical, and problem-solving skills.High proficiency with skill level with Microsoft Office, Excel, Outlook, PowerPoint, and collaboration tool (Zoom, Teams, Sharepoint, etc.)Ability to manage and meet multiple deadlines as well as organize, prioritize, and work with minimal supervisionFlexibility to work effectively independently and within a team environment, and to at times provide support to executives outside of normal business hoursProfessional demeanor and adaptabilityWorking ConditionsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Standard office environment with frequent telephone communication, computer operation, and other office productivity machinery, such as a copy and printer machine.Occasional moving and positioning of supplies in excess of 20 poundsAll employees are expected to present themselves in a professional manner in alignment with the financial services industryAbility to sit for prolonged periods of timeAbility to operate standard PC equipmentAbility to handle stress associated with frequent deadlines and tight schedulesHybrid Work OptionOpportunity to work from home up to two days per week. Eligibility is dependent upon factors detailed in PERA's Work from Home Policy.Interested Candidates:Complete the employment application online at Please have copies of your resume and cover letter available to upload.Job Description DisclaimerThis job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of an employee. Duties, responsibilities, and activities may change or be assigned with or without notice.Unfortunately, at this time, PERA cannot consider candidates that require sponsorship (now or in the future), or are located outside of the US.All Colorado PERA employees are subject to PERA’s Ethics Policy and some employees are subject to the Personal Trading Policy. These policies include restrictions on outside business activities and employment and have certain requirements on personal trading. You may request copies of these policies from PERA’s talent acquisition team and any questions can be answered by PERA’s Investment Administration team.Why Work at PERAColorado PERA offers more than a traditional pension career. We are a mission-driven organization with a growing focus on technology and modernization. Employees have the opportunity to do meaningful work with a real impact on over 700,000 members. From enhancing digital tools and member experiences to supporting major enterprise initiatives, employees are part of meaningful, future-focused work that blends public service with innovation. We take pride in our inclusive culture, career development opportunities, and our consistent recognition as a Top Workplace based on employee feedback. PERA is a place to connect, contribute, and be part of something bigger.A Culture That CaresAt PERA, leveraging employee strengths and supporting strong engagement are the foundations of our culture. Employees are encouraged to grow through development opportunities and internal career movement, while also being part of an organization where people feel respected, informed, and included. Collaboration is encouraged across teams, allowing employees to learn from one another and contribute in ways that maximize their unique skills. We strive to foster an environment where employees can do their best work and feel supported by the people around themAn Employer that Invests in YouPERA invests in our employees in ways that matter; from comprehensive benefits and generous paid time-off to thoughtful everyday amenities that enhance the office experience. Employees are encouraged to continue learning through training, mentoring, and development at every stage of their careers. We champion a workplace where people feel valued, inspired, and equipped to grow.Join UsIf you’re energized by meaningful work, motivated by an organization that evolves with a changing world and looking for an employer that invests in you, then consider joining PERA’s team. Learn more about careers at PERA at copera.org/careers.Position Title: Executive AssistantDivision: ExecutiveReports to: Manager of Executive Director’s OfficeJob Status: Full Time/ExemptSalary: $85,000.00 to $100,000.00 Annual, Commensurate with experiencePosting Dates: 07/17/2026 to 07/26/2026 #J-18808-Ljbffr