Project Manager

Job Description

Job Description

Project Manager will oversee all aspects of landscape project execution for commercial clients, ensuring projects are completed on time, within budget, and to the highest quality standards. As a secondary responsibility, the Project Manager will assist in estimating project costs, preparing bids, and supporting the sales team in securing new contracts. This role requires strong leadership, excellent communication skills, and a deep understanding of commercial landscaping processes.

Key Responsibilities

Primary Role: Project Management (80%)

• Project Planning and Execution : Develop comprehensive project plans, including timelines, budgets, and resource allocation, to ensure successful delivery of commercial landscape projects.
• Team and Crew Coordination : Lead and manage project teams, including subcontractors, crew members, and vendors, assigning tasks and schedules to ensure alignment with project goals and specifications. Coordinate crew availability and skill sets to match project requirements.
• Client Communication : Serve as the primary point of contact for clients, providing regular updates, addressing concerns, and ensuring client satisfaction throughout the project lifecycle.
• Budget and Cost Management : Monitor project budgets, track expenses, and implement cost-saving measures without compromising quality.
• Quality Control : Oversee all phases of landscape construction, ensuring work meets design specifications, industry standards, and client expectations.
• Project and Crew Scheduling: Create and maintain project schedules, coordinating with stakeholders to meet deadlines and manage any delays or changes. Assist with developing & managing crew schedules to optimize labor efficiency, and address project demands.
• Risk Management : Identify potential risks and develop mitigation strategies to minimize disruptions and ensure project success.
• Documentation : Utilizing programs to maintain accurate records of project progress, including contracts, change orders, and compliance documentation.
• Submittal, Change Order & RFI Management : Prepare, track, and manage Submittal Packages, Change Orders and Requests for Information (RFIs), ensuring timely submission and approval to maintain project progress and compliance with specifications.
• Safety Compliance : Ensure all project activities adhere to safety regulations and company policies, promoting a safe working environment.

Secondary Role: Estimator (20%)

• Cost Estimation : Assist in preparing detailed cost estimates for commercial landscape projects, including labor, materials, equipment, and subcontractor costs.
• Bid Preparation : Support the sales team by developing competitive and accurate bids for prospective clients, ensuring alignment with project scope and profitability goals.
• Site Assessments : Conduct site visits and analyze project requirements to inform cost estimates and project feasibility.
• Collaboration : Work closely with direct report, estimators, and other stakeholders to ensure estimates reflect project specifications and client needs.
• Data Analysis : Utilize historical project data and metrics to improve the accuracy of estimates and bids.

Required Qualifications:

• Bachelor's degree in Landscape Architecture, Horticulture, Construction Management, Business, or related field, OR equivalent combination of education and experience
• Minimum 5 years of experience in commercial landscape project management or construction management
• Proven track record of successfully managing multiple commercial landscape projects simultaneously
• Strong understanding of landscape construction methods, materials, and industry best practices
• Proficiency in project management software and Microsoft Office Suite
• Excellent leadership, organizational, and problem-solving skills
• Outstanding written and verbal communication skills with ability to interact professionally with clients, team members, and stakeholders
• Valid driver's license and reliable transportation for site visits
• Ability to read and interpret landscape plans, specifications, and construction documents
• Knowledge of safety regulations (OSHA) and compliance requirements
• Demonstrated ability to manage budgets and control project costs effectively

Preferred Qualifications:

• Professional certification such as PMP (Project Management Professional), CLP (Certified Landscape Professional), or CLIA (Certified Landscape Industry Auditor)
• Experience with estimating software (Aspire, LMN, BOSS, DynaScape, or similar platforms)
• 7+ years of experience in commercial landscape project management
• Background in both estimating and project management roles
• Experience with LEED or sustainable landscape practices
• Knowledge of local building codes, permits, and regulations
• Bilingual skills (English/Spanish) preferred
• Experience managing projects valued at $100K+ or higher
• Familiarity with construction scheduling software (e.g., Procore, Buildertrend, or similar)
• Experience with submittal tracking and RFI management systems
• Strong network of subcontractors and vendor relationships