School Administrative Assistant

Job Description

Job Description

Description:

Mahwah, NJ

Monday - Friday 1:00 pm to 6:30 pm

Non Exempt; Hourly

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Westfield, NJ location. As the first point of contact for families, staff, and visitors, this role is essential in supporting the smooth and efficient operation of our school.

Some of the duties and responsibilities:

• Greet and assist students, parents, staff, and visitors with warmth and professionalism
• Maintain student records, attendance logs, and general school documentation
• Support school leadership with scheduling, correspondence, and calendar management
• Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
• Assist in coordinating school events and staff meetings
• Assist with enrollment paperwork and student onboarding
• Maintain a clean, organized, and secure front office environment
• Perform basic bookkeeping or billing tasks as needed
• Collaborate with teachers and staff to support school-wide initiatives

Why Join Apple Montessori Schools:

• Supportive and collaborative team environment
• Opportunities for career growth and development
• Competitive salary and comprehensive benefits
• The chance to make a meaningful impact on students and families every day
  

REPORTS TO: Director/Assistant Director

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative or office experience, preferably in a school or educational setting
• Experience working in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families.
• Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
• Excellent organizational skills and attention to detail.
• Ability to multi-task in an office setting.