Administrative Assistant

Support the administration of the Vaccines Quality Records & Training Compliance group in accordance with local and enterprise policies, procedures, and retension schedule activities.
Assist with day-to-day operations of the Vaccines Records Room, including archiving, retrieval, scanning, and tracking of critical and noncritical physical record requests.
Support and improve long-term inventory management and organizational logistics of the Vaccines Records Room ensuring orderly and inspection-ready state. This includes the tracking and shipping of records to/from off-site storage with any external vendors or partners.
Provide documentation support to the Vaccines scientific community, including responding to inquiries and assisting with documentation needs.
Collaborate with external partners to complete any required tasks. These external partners may include contract labs, external records storage, or Pharmaceutical groups outside of Vaccines.
Perform all assigned duties in compliance with departmental procedures, quality standards, and applicable regulatory requirements.
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EDUCATION AND EXPERIENCE
Indicate the formal education, certification or license(s) required and/or preferred.
Life sciences or technology related bachelors, preferred
Previous experience in pharma, preferred
High school diploma or Associates, required
Previous work in regulated environment, required
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TECHNICAL SKILLS REQUIREMENTS
Indicate the technical skills required and/or preferred, as applicable.
Proficient with Microsoft 360, Office Suite and Adobe Acrobat Professional, preferred
Records and documentation management experience, preferred
Experience with documentation systems, preferred
Strong verbal and written communication skills, required
Moderate lifting of documents and/or boxes, sitting, standing, walking, required