Administrative Assistant Remote After Training

Job Description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Purchasing Department. This position plays a critical role in ensuring the efficient processing of purchase orders, vendor communications, inventory records, and departmental documentation. The ideal candidate will possess strong administrative skills, excellent communication abilities, and the capacity to thrive in a fast-paced environment.

Key Responsibilities

• Create, process, and track purchase orders with accuracy and timeliness.
• Maintain purchasing records, vendor files, contracts, and supporting documentation.
• Communicate with vendors regarding pricing, product availability, order status, and delivery schedules.
• Monitor inventory levels and assist with inventory replenishment activities.
• Reconcile purchase orders, invoices, and receiving documents.
• Enter and update purchasing data in ERP, inventory management, or accounting systems.
• Prepare reports, spreadsheets, and correspondence for the Purchasing Manager and department leadership.
• Coordinate shipments, deliveries, and vendor appointments.
• Answer phones, respond to emails, and provide administrative support to the purchasing team.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• 2+ years of administrative support experience
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Strong data entry and organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience with ERP, MRP, purchasing, or accounting software preferred.