Executive Assistant (Bilingual - English / Japanese Required)

Executive Assistant (Bilingual - English / Japanese Required)

Job Category: Executive Requisition Number: EXECU002457

Posted: June 16, 2026

Full-Time

On-site

KMC Foothill Ranch Foothill Ranch, CA 92610, USA

Job Details

Description

Duties and Responsibilities:

• Manages President's calendar and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies as requested by the President.
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Acts as custodian of corporate documents and records.
• Directs preparation and filing of corporate legal documents with government agencies to conform with
• Composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains database and spreadsheet files.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies President when requested.
• Updates and sends KMC Team Member List to KHI semi-annually.
• Translates English/Japanese documents including letters, speeches, surveys, magazine articles and other written materials in addition to translating meetings, new employee benefits orientation for KHI transferees for HR and other departments.
• Compiles an annual list of consumer complaints the President receives and distributes them to appropriate personnel for resolution.
• Maintains the boardroom meeting schedule for the board members and ensures that the boardroom stays clean and presentable at all times.
• Welcomes the President's guests and provides assistance as appropriate.

Education and Experience:

High school diploma or general education degree (GED) is required; Associates degree (AA) or equivalent from two-year college or technical school is preferred; and minimum 5 years related experience and/or training; or equivalent combination of education and experience.

Skills and Qualifications:

• Must be fluent, both verbal and written, in Japanese and English.
• Exhibits excellent oral and written communication skills.
• Demonstrates the ability to successfully prioritize and organize multiple, competing tasks.
• Extremely detail and deadline oriented.
• Brings energy and enthusiasm to group or team efforts.
• Solid working knowledge and experience with Microsoft's Word and Excel software.

Salary: $75,000 - $80,000

To support your health and wellness goals, Kawasaki provides a comprehensive benefits program dedicated to the well-being of our employees and their families.

What we offer:

• Competitive salary based on experience
• Medical, Dental, Vision and Pet insurance
• 401(k) match
• Life and Disability benefits
• Generous PTO policy
• Up to 12 paid company holidays
• Employee discounts on Kawasaki products

KMC is an Equal Opportunity Employer; employment with KMC is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.