Administrative Assistant

Job Description

Job Description

Pay : $26.00 - $29.00/hour + Free Parking & Accrued Paid Leave

Company/Position Overview : Our client, a nonprofit in Cherry Creek that serves and supports individuals with a genetic disorder, is seeking a temporary Administrative Assistant. The Administrative Assistant will support the Executive Assistant team that supports the President & CEO and other department heads as needed. Key Responsibilities include providing high-level administrative and operational support; coordinating travel, meetings, and logistics for internal and external stakeholders; and supporting organizational communications and events.

Schedule : Monday - Friday, 9:00 am - 6:00 pm (1-hour unpaid meal break). Option for remote work on Friday

Assignment Length : 3 months with the potential to extend

Job Duties :

• Arrange detailed travel and itineraries for the President & CEO, consultants, visitors, and select VIPs, including researching and booking flights and hotels, preparing travel binders, and tracking related expenses 
• Support planning and execution of the annual fundraising events, including VIP travel logistics, volunteer coordination, itinerary preparation, gift and supply ordering, expense tracking, and maintaining event templates and spreadsheets 
• Prepare and coordinate correspondence, mailings, presentations, meeting materials, Board binders, and conference packets for executive meetings and events 
• Support the planning and execution of twice-annual Board of Directors meetings, including maintaining timelines and deliverables, tracking RSVPs, coordinating speaker communications, gathering presentations and slide decks, managing A/V and Zoom logistics, and disseminating meeting materials 
• Maintain and organize physical and digital filing systems, shared drives, file indexes, and confidential organizational records in accordance with established protocols and document retention policies 
• Assist with executive and organizational gift management, including researching gift options, placing orders, tracking expenses, and maintaining historical gift records 
• Coordinate internal team needs and office support functions, including lunch orders, meeting set-up and clean-up, supply coordination, and on-site logistics 
• Perform other duties as assigned in support of the Executive Assistant team

Qualifications :

• Bachelor’s degree or equivalent professional experience with 2+ years of administrative experience 
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) 
• High level of professionalism, discretion, and ability to handle confidential information 
• Strong judgment and problem-solving skills, including knowing when to act independently and when to seek guidance 
• Ability to remain composed and effective in fast-paced, high-pressure environments 
• Excellent verbal and written communication skills, with the ability to interact effectively across all levels of an organization 
• Exceptional organizational skills with strong attention to detail, accuracy, and follow-through 
• Positive, proactive, and team-oriented approach with a strong work ethic 
• Passion for social justice and nonprofit work

J. Kent Staffing is an Equal Opportunity Employer.