Personal Assistant

Overview

What You’ll Do

As a Personal Assistant, you will partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects, relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the centre of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive, inclusive, and engaged team.

What we’re looking for

• Manage daily calendars for multiple leaders and executives, demonstrating ability to strategically prioritise across many requests and apply problem-solving skills to ensure time is leveraged in the highest value way

• Build and maintain strong business relationships with executives (including C-Suite leaders) and administrative staff across internal and external organisations to coordinate confidential and high-visibility stakeholder meetings

• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for team meetings, client/partner meetings, and conferences

• Partner with Communications team to assist with planning for internal and external executive speaking engagements

• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events), being a beacon for team inclusion and belonging

• Support with on-boarding of new employees

• Participate in general administrative duties (printing, copying etc), desk allocation, mail distribution, ad-hoc projects, committees and/or group events

• Promote a fun and team-oriented work environment for both your client group and the broader administrative team

Basic Qualifications

• At least 3 years of Administrative experience

• At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications

• At least 7+ years of experience as an Personal Assistant or Administrative Assistant in a fast-paced environment 

• At least 3+ years of calendar management supporting executives

• At least 3+ years of meeting and event planning experience

• Experience setting up video conference and Zoom/Skype technology for meeting users

• Experience planning ahead and managing time effectively

• Excellent written and verbal communications

• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

What you should know about how we recruit

We pride ourselves on hiring the best people, not the same people. Building diverse and inclusive teams is the right thing to do and the smart thing to do. We want to work with top talent: whoever you are, whatever you look like, wherever you come from. We know it’s about what you do, not just what you say. That’s why we make our recruitment process fair and accessible. And we offer benefits that attract people at all ages and stages.

For technical support or questions about Capital One's recruiting process, please send an email to View email address on capitalonecareers.com

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