Administrative Assistant | Compliance & Risk

Administrative Assistant | Compliance & Risk

Our client is a highly regarded, fast-growing firm operating at the intersection of finance, technology, and regulatory excellence. With a strong reputation for integrity and innovation, the organization is investing in scaling its Compliance and Risk Management functions to support continued growth and evolving industry demands.

Hybrid

The Opportunity This is a unique opportunity to step into a newly created, high-impact role supporting the Chief Compliance Officer while helping shape the operational backbone of a fantastic Compliance and Risk team. This is a chance to act as a strategic partner, bringing structure, foresight, and cohesion to a fast-moving, intellectually rigorous environment. The right candidate will play a critical role in building processes, driving efficiency, and elevating how the team operates.

Key Responsibilities

• Manage complex calendaring and scheduling for the CCO, ensuring priorities are aligned and time is optimized
• Coordinate team meetings, communications, and cross-functional touchpoints to maintain alignment and momentum
• Own and streamline the annual compliance manual review process, tracking progress and ensuring deadlines are met
• Lead logistics and execution of the annual compliance meeting, including end-to-end coordination
• Act as a central hub for team operations, ensuring seamless communication and workflow across a distributed team
• Support light travel coordination, primarily for conferences and key events
• Identify process gaps and implement scalable solutions to improve team efficiency and effectiveness
• Assist in onboarding and supporting team adoption of new technologies, including emerging AI tools

Ideal Background

• Minimum 8+ years experience supporting C-suite executives in a professional services environment, ideally asset management, financial services, or legal environments
• Prior exposure to Legal or Compliance teams is required
• Strong ability to "manage up" and operate as a proactive, strategic partner
• Demonstrated success building or improving administrative processes and workflows
• Highly organized with exceptional attention to detail and ability to manage multiple priorities simultaneously
• Confident communicator with the ability to engage and coordinate across diverse stakeholders
• Resourceful, solutions-oriented mindset with comfort navigating ambiguity
• High level of discretion and professionalism when handling sensitive information
• A 4-year college degree is strongly preferred

This role is ideal for a driven, thoughtful professional who thrives on ownership, enjoys building from the ground up, and is eager to make a lasting impact within a critical function.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.