Office/Guidance Secretary

Clerical

Vestavia Hills City Schools

Qualifications:

1. High school diploma or equivalent.

2. Two (2) years of job-related experience required.

3. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

FLSA: Non-exempt

Reports to: Principal

Terms of employment:

Salary and benefits shall be paid consistent with the system's approved compensation plan. Length of the work year and hours of employment shall be those established by the system.

Required duties and responsibilities:

1. Provide secretarial services for the principal and other administration.

2. Provide clerical support in a multi-task work environment requiring the ability to prioritize tasks.

3. Provide routine management of the principal's office.

4. Substitute for and assist support co-workers as assigned to complete required tasks.

5. Supervise the activities of parent volunteers, student office aides, and certain support personnel as assigned.

6. Assist with student records as may be required.

7. Train and supervise office assistants.

8. Publish the daily bulletin for teachers and students.

9. Assume general receptionist duties such as answering the telephone and greeting school visitors.

10. Maintain a master school calendar, schedule meetings, and appointments.

11. Prepare memorandums, letters, forms, and other material as assigned.

12. Update, publish, and distribute school handbooks and other material as assigned.

13. Distribute incoming mail, packages, and other materials.

14. Assist with student registration, permanent records and transcripts as directed.

15. Make necessary computerized administrative reports related to attendance, discipline, personnel and grade reporting.

16. Inventory and order office supplies as needed.

17. Assume limited bookkeeping duties in the absence of the bookkeeper.

18. Participate successfully in the training programs offered to increase skill and proficiency related to assignment.

19. Participate in cross-training activities as required.

20. Assume other reasonable and equitable job related duties as assigned by the immediate supervisor.

Knowledge, skills and abilities:

1. Ability to keep business and school matters confidential.

2. Knowledge of procedures, practices and operation of a school.

3. Ability to use excellent business English, grammar, spelling and punctuation.

4. Demonstrated skill in operating computers, word processors and peripheral equipment.

5. Ability to utilize or quickly learn to utilize the word processing programs used.

6. Ability to organize and file materials effectively.

7. Ability to communicate clearly and concisely, both orally and in writing, including clear, polite telephone communications skills.

8. Ability to work effectively under minimal supervision.

9. Ability to exercise tact, good judgment and initiative in dealing with students, faculty and the public.

10. Ability to follow written and oral directions.

11. Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.

Evaluation:

Performance of this job will be evaluated in accordance with the provisions of the Board's policy on the evaluation of personnel.

Source: Vestavia Hills City Schools, Vestavia, Alabama

Vestavia Hills City Schools (VHCS) does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Meredith Hanson, Director of Personnel/Section 504/Title IX Coordinator, at 1204 Montgomery Highway, Vestavia Hills, AL 35216.

Alabama State Department of Education