Medical Records Clerk

ssemble medical record documents following established guidelines. Answer phones. Ensure year band is placed in all medical records for appointments and open medical record for new patient. File medical records in terminal digit order and open additional volumes as needed. Pull and prepare medical records for next day appointments. Pull and file x-ray films as needed. Print daily pull slips, progress notes, and other daily forms This is the pay range that RightSourcing (a part of Magnit) reasonably expects to pay someone for this position, however, as a supplier your expected pay range may vary and/or include certain benefits like: Medical, Dental, Vision, 401K [include any compulsory benefits such as commissions, incentive bonuses, etc. if applicable]. Pay range: (USD)15.00 hrly -(USD)21.00 hrly Assemble medical record documents following established guidelines. Answer phones. Ensure year band is placed in all medical records for appointments and open medical record for new patient. File medical records in terminal digit order and open additional volumes as needed. Pull and prepare medical records for next day appointments. Pull and file x-ray films as needed. Print daily pull slips, progress notes, and other daily forms This is the pay range that RightSourcing (a part of Magnit) reasonably expects to pay someone for this position, however, as a supplier your expected pay range may vary and/or include certain benefits like: Medical, Dental, Vision, 401K [include any compulsory benefits such as commissions, incentive bonuses, etc. if applicable]. Pay range: (USD)15.00 hrly -(USD)21.00 hrly
Summary Prepare, scan, and index legacy paper medical records into the electronic health record as part of a department-wide effort to eliminate paper. The role requires working knowledge of how a paper medical record is organized and the ability to identify document types on sight, along with solid typing, data entry, and spreadsheet skills.


Key Responsibilities

• Prep records for scanning: remove staples and clips, repair torn pages, sort and batch by document type
• Identify and separate document types within a paper chart, including face sheets, H&Ps, operative reports, progress notes, nursing documentation, orders, consents, lab and imaging results, and discharge summaries
• Scan records at production volume and verify image quality, orientation, page counts, and completeness
• Index each document to the correct patient, encounter, date of service, and document type
• Review scanned output for errors and rescan or reindex as needed
• Enter and maintain batch, volume, and exception data in tracking spreadsheets
• Flag illegible pages, missing documents, and misfiled material to the supervisor
• Handle all protected health information in accordance with HIP nd hospital policy

• 1+ year of experience working directly with paper medical records
• Demonstrated ability to recognize and correctly classify medical record document types
• Typing speed of 40 WPM or better with high accuracy
• Working proficiency in Excel, including entering data, sorting, and filtering
• Proven accuracy in data entry and comfort with repetitive detail work
• Ability to maintain strict confidentiality

• Prior HIM or document imaging experience in a hospital setting
• Familiarity with Epic
• Knowledge of medical terminology

• Ability to lift and carry record boxes up to 25 lbs
• Ability to stand, bend, and reach for extended periods

• High school diploma or equivalent