Paralegal/Executive Assistant

Job Description

Job Description

Paralegal / Executive Assistant to the CEO

Located: Clearwater, FL

Full-time position, Monday through Friday

Secure Windows and Doors is seeking a highly organized, detail-oriented, and dependable Paralegal / Executive Assistant to the CEO to join our team full-time.

The main focus of this position will be assisting with collections, customer account follow-up, lien-related documentation, and legal/administrative support, while also providing executive assistance to the CEO. This role is ideal for someone who is proactive, professional, deadline-driven, and able to stay on top of important details in a busy office environment.

The right candidate must be comfortable contacting customers regarding past-due balances, tracking deadlines, preparing and sending letters, assisting with lien filings, and ensuring proper follow-up is completed. This person will also support the CEO with scheduling, phone calls, correspondence, calendar management, and other administrative tasks as needed.

Responsibilities include, but are not limited to:

• Review customer accounts and identify past-due balances
• Contact customers regarding outstanding balances and payment status
• Maintain accurate notes and records of collection efforts and customer communication
• Track important deadlines related to collections, notices, and liens
• Prepare and send collection letters, notices, and follow-up correspondence
• Assist with lien preparation, lien tracking, filing deadlines, and related documentation
• Ensure customers are properly contacted and made aware of outstanding balances before additional action is taken
• Coordinate with management, attorneys, or outside parties as needed regarding collections or lien matters
• Organize and maintain legal, customer, and collection files
• Provide administrative and executive support to the CEO
• Manage or assist with the CEO’s calendar, appointments, reminders, and follow-ups
• Answer and make phone calls on behalf of the CEO and/or company as needed
• Draft emails, letters, notices, and other business correspondence
• Help keep the CEO organized, prepared, and on track with important tasks and deadlines
• Handle confidential information with professionalism and discretion
• Assist with special projects, office tasks, and other responsibilities as assigned

Qualifications:

• Prior experience as a paralegal, legal assistant, executive assistant, collections specialist, or administrative assistant preferred
• Collections experience is strongly preferred
• Experience with liens, notices to owner, construction-related documentation, contractor paperwork, or legal deadlines is a strong plus
• Strong attention to detail and ability to track deadlines carefully
• Excellent organizational and follow-up skills
• Professional and confident communication skills, especially by phone and email
• Ability to handle sensitive and confidential information with discretion
• Strong written communication skills for letters, notices, and email correspondence
• Ability to manage multiple priorities and stay calm in a fast-paced environment
• Proficiency with email, Microsoft Office, and general computer systems
• Dependable, proactive, and able to work independently

About Secure Windows and Doors:

Secure Windows and Doors is a well-established company specializing in windows, doors, and related home improvement products. We are looking for someone who is motivated, reliable, and ready to become an important part of our team.

To Apply:

Please submit your resume for consideration. Qualified candidates will be contacted to schedule an interview.