Executive Assistant

Executive Administrative Assistant (Hybrid) – Clearwater, FL

Location: Clearwater, FL (Hybrid) Job Type: Contract (6+ Months, Possible Extension) Pay Rate: $33–$38/hour (W2)

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to two senior executives in a fast-paced corporate environment. This role is ideal for a proactive, highly organized professional with exceptional communication skills and the ability to manage multiple priorities while maintaining the highest level of confidentiality.

Key Responsibilities

• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and travel itineraries.
• Serve as the primary point of contact for internal and external stakeholders, handling executive communications with professionalism and discretion.
• Prepare, proofread, and manage executive correspondence, presentations, reports, and meeting materials.
• Process and reconcile executive expense reports while assisting with departmental budget tracking.
• Organize leadership meetings, prepare agendas, capture meeting minutes, and follow up on action items to ensure timely completion.
• Support special projects, research initiatives, team events, and other administrative activities as assigned.

Required Qualifications

• 5+ years of Executive Assistant experience supporting C-level executives, Senior Vice Presidents, Executive Vice Presidents, or other senior leadership.
• Experience supporting multiple executives simultaneously in a fast-paced environment.
• Advanced proficiency with Microsoft Office 365, including Outlook, Teams, PowerPoint, and Excel.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with the ability to interact confidently with senior leadership and cross-functional teams.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Experience in the beauty, retail, consumer products, or similar corporate industries is a plus.

If you're a detail-oriented Executive Assistant who thrives in a dynamic environment and enjoys supporting senior leadership, we'd love to hear from you. Apply today!