Assistant Property Manager

Job Description

Job Description

Job Title: Assistant Property Manager

Reports to: Property Manager

Location:  Phoenix

Salary: $20-$21/Hr 

Job Type: Full time – 40 Hours per week

Position Summary:

The Assistant Property Manager supports all aspects of property operations for a LITCH/Project Based Voucher community ensuring smooth performance in the absence of the Community Manager. Responsibilities include resident relations, leasing, rent collection, financial reporting, vendor supervision, and overseeing move-ins and move-outs. This role assists with staff training, budget monitoring, and maintenance coordination while ensuring compliance with company policies, OSHA standards, and tax-credit regulations. The Assistant Property Manager maintains professional communication, prepares required reports, and ensures a high standard of service for residents and applicants.

Benefits and Perks:

• 401(k) + Match

• Health, Dental, and Vision Insurance

• Employee assistance program

• Flexible spending account

• Life insurance

• Paid Time Off (2.5 weeks)

• Sick Time (40 hours)

• 8 hours of Wellness

• 8 Hours of Volunteer Time

• Professional Development Assistance

• Retirement plan

Responsibilities:

• Under the general supervision of the Community Manager, responsible for all phases of property operations

• Responsible for maintaining property performance in the absence of the Community Manager

• Maintains courteous communication with residents, applicants, fellow employees, and representatives of other companies

• Assists Manager in training of staff and overseeing work performed by all staff members under their direction

• Assist Manager with written evaluations of employees and make recommendations for salary increases and/or advancement

• Conducts tours of the community and apartment homes, and process and screen applications for verification on a daily basis

• Collects and posts rents; make daily bank deposits

• Maintains and faxes the in daily deposit log recap

• Assists Manager with processing/maintenance of all payables, expense journal, monitoring of budget

• Supervises outside contractors working on property

• Handles all details of move-ins including overseeing preparation of paperwork, and inspecting units prior to move-in

• Handles all details of move-outs, including move-out inspections and completion of security deposit disposition in accordance with company timeline

• Oversees completion of various required reports including:

  1. Daily (morning) & and weekly reports

  2. Monthly apartment status

  3. Lease expiration report

  4. Market surveys

  5. Owner’s letter

  6. Variance report

• Assist Manager with completion of month-end closeout, including running reports, computer back up, copying and submitting all paperwork to corporate office 

• Is aware of and works within established budget; notifying the Manager of any possible variations 

• Ensures maintenance or other personnel ordering for the property is aware of the budget and spending limits 

• Organizes and prepares notices including

  1. Lease renewals

  2. Payment reminders