Administrative Specialist

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8/17/2026 (11:59 PM ET)

2604094

Administrative Specialist

Pay Grade12

Salary

$38,093.28 Annually


Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

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Hiring Agency

Justice & Public Safety Cabinet | Department of Corrections

Location

115 Little Street
Manchester, KY 40962 USA

Description

Creating a Better, Safer Kentucky

If you want to make a difference in your community and be a part of a cohesive team, the Department ofCorrections may have a career opportunity for you!

The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarilyoperational in nature, with a span of control to include district and/or field offices within specificgeographic areas and staff assigned to those areas. Employees within this position may report to the DistrictSupervisor and/or Assistant Supervisors.

Responsibilities include, but are not limited to, the following:

• Drafts or prepares correspondence, detailed forms, reports or other materials.
• Makes decisions based upon defined rules, regulations, methods or procedures for the processing of documents and may communicate these decisions to others.
• Answers inquiries and provides detailed information on office inquiries in person, by telephone and/or electronic mail.
• Checks, maintains or prepares records such as financial documents, time or attendance, travel vouchers or related documents.
• Ensures office has needed supplies and orders supplies as needed with supervisor approval.
• Assists supervisors with maintaining documentation for accreditation.
• Answers incoming phone calls and greets visitors to the office.
• Processes and disseminates incoming mail and ensures outgoing mail is processed daily.
• Maintains database of forms and ensures printed documents are available for offender and staff use.

Preferred Knowledge/Skills/Abilities:

• Ability to work independently and with limited supervision
• Strong written and oral communication skills
• Ability to multitask
• Ability to prioritize multiple assignments
• Familiar with Excel and Outlook
• Positive and helpful attitude to support the district and division as a whole
• Ability to adapt to the ever-changing needs of the Department and Division

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Angela Roberts at View email address on click.appcast.io.

An Equal Opportunity Employer M/F/D