Temporary Part-Time Program Coordinator

Overview

Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.

The Temporary Part-Time Program Coordinator supports the day-to-day operations and execution of the American Heart Association Scholars Program a national workforce development initiative designed to prepare future leaders in healthcare research public health and related fields. The coordinator serves as a key operational partner ensuring projects communications events and participant engagement activities are executed efficiently and on schedule.

This position works closely with the Executive Lead Program Leads scholars alumni mentors faculty partners volunteers and internal Association stakeholders to support recruitment onboarding program delivery reporting and event logistics. This is a remote position.

The application portal will close on Tuesday October 13th.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedInInstagramFacebook X and .

Responsibilities

Program Operations & Project Management

• Support implementation of the annual Scholars Program workplan and operational calendar.

• Track project milestones deliverables and key deadlines to ensure timely completion of program activities.

• Maintain project management tools timelines and program records.

• Coordinate scheduling and logistics for meetings webinars mentor sessions and other program activities.

• Support program documentation file management and process improvement efforts.

Scholar Mentor & Alumni Support

• Serve as a primary point of contact for scholars alumni mentors and faculty partners.

• Support participant onboarding and ongoing engagement throughout the program year.

• Monitor completion of required forms surveys and program requirements.

• Assist with mentor matching processes and communications.

• Coordinate participant communications and follow-up activities.

Recruitment & Selection Support

• Assist with the recruitment and application process for undergraduate and graduate pathway participants.

• Coordinate application tracking data collection and status communications.

• Support interview scheduling and selection logistics .

• Assist with onboarding of newly selected scholars and mentors.

Events & Engagement

• Coordinate logistics for virtual and in-person program events including:

• Scholar orientations

• Leadership development workshops

• Mentor engagement activities

• Research Symposium

• Scientific Sessions activities

• Alumni networking events

• Manage registration processes participant communications and event tracking.

• Support speaker coordination and event materials preparation.

Communications & Relationship Management

• Support communications with students alumni mentors volunteers guest speakers institutional partners and funders .

• Assist with outreach campaigns and engagement initiatives.

• Draft routine program communications newsletters and updates.

• Coordinate meeting notes action items and follow-up communications.

Reporting & Data Management

• Maintain accurate program databases and participant records.

Qualifications

• High school diploma or equivalent. A bachelors degree is preferred.
• Three (3) years minimum prior relevant work experience.
• 2-4 years of experience in program coordination project management education nonprofit management workforce development or related field is preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities simultaneously while meeting deadlines.
• Proficiency with Microsoft Office Suite Teams Excel and virtual meeting platforms.
• Strong attention to detail and customer service orientation.

Preferred

• Experience working with students higher education institutions or workforce development initiatives.
• Experience coordinating national programs or multi-stakeholder projects.
• Familiarity with volunteer engagement and event planning.

Compensation & Benefits

Hourly Rate: $38 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.

• Performance and Recognition You are rewarded for achieving success through annual salary planning and incentive programs; eligibilityfor an incentive program is based on the type of position.
  
• Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
  
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.

• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.

The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the Association will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.

This position not a match with your skills Click here to see other opportunities.

In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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Required Experience:

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