Accounting Technician

CLASSIFICATION DEFINITION This job posting will close after the first 100 applications have been received*** DEFINITION To perform difficult and complex technical accounting work involved in the preparation of payroll, accounting and financial documents; to verify, balance and adjust accounts and journal entries; to monitor, track and prepare reports on budget expenditures in assigned department or division; and to perform a variety of technical tasks relative to assigned area. SUPERVISION RECEIVED AND EXERCISED Receives direction from higher level management or supervisory staff. ESSENTIAL DUTIES AND RESPONSIBILITIES ESSENTIAL AND MARGINAL FUNCTION STATEMENTS ESSENTIAL FUNCTIONS Perform difficult and complex technical accounting work in developing, monitoring and administering budget in assigned department or division; prepare related reports; transfer funds to different accounts as needed. Assemble, audit and verify purchase orders for correct coding and totals; sort and distribute invoices to appropriate departments. Perform payroll related duties in assigned department; calculate and verify time sheets, deductions, vacation and related accruals and balances; enter data into centralized payroll program; resolve discrepancies. Research, compile and prepare a wide variety of documents including financial and statistical records and reports. Verify, balance and adjust accounts; maintain journal entries; balance, check and correct irregularities. Prepare or check warrants, invoices, requisitions, purchase orders and other similar documents; expedite orders as necessary; contact vendors to resolve discrepancies. Input financial data into the computer in small batches; calculate and compare batch total with computer total for accuracy; resolve discrepancies. Maintain various files and records related to departmental payroll; incorporate payroll needs into budget documents and calculations. Interpret and apply appropriate accounting and payroll rules and regulations, based on standard accounting practices or bargaining unit agreements. Respond to public and employee inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner. MARGINAL FUNCTIONS Provide technical assistance to accounting staff as required. Perform related duties and responsibilities as required. MINIMUM QUALIFICATIONS EXPERIENCE AND TRAINING GUIDELINES EXPERIENCE Three years of increasingly responsible technical accounting experience preferably within the area of budget administration, payroll and/or accounts payable. TRAINING Equivalent to the completion of the twelfth grade supplemented by college level course work in bookkeeping, accounting or a related field. KNOWLEDGE OF Basic principles, procedures and methods of accounting and reporting. Methods and techniques of monitoring and tracking budget expenditures. Principles, procedures and methods of accounting and financial programs. Principles and practices of payroll administration. Methods and techniques of preparing journal entries and balancing accounts. Proper English usage, spelling, grammar and punctuation. Principles and practices of data collection and report preparation. Modern office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications. Principles and procedures of financial record keeping. Methods and techniques of data processing and computer input. Pertinent Federal, State and local laws, codes and regulations governing accounting. ABILITY TO Perform technical accounting duties in support of assigned department or division. Maintain financial data and prepare reports. Apply bookkeeping and financial record keeping principles in the maintenance of accounting records. Prepare and maintain accounts and financial transactions in assigned department or division. Maintain complex financial and accounting records. Prepare and analyze data for computer input. Type at a speed necessary for successful job performance. Operate office equipment including computers and supporting word processing and spreadsheet applications. Understand and follow oral and written instructions. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Maintain mental capacity which allows for effective interaction and communication with others. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, writing and operating assigned equipment. SELECTION PROCESS Candidates must clearly demonstrate through their application material that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting. VETERANS PREFERENCE CREDIT ELIGIBILITY Veterans of the armed forces, who have been discharged or released from active duty under conditions other than dishonorable (Government Code: 18540.4), shall receive an additional five (5) points to their final examination score for ranking purposes only. This preference will apply only to the first appointment to any regular full-time City appointment. A copy of your valid DD214 must be submitted on or before the final filing date in order to be eligible for Veterans Preference Credit. For more information, please see the City's Veteran's Preference Policy. E-VERIFY The City of Rialto is an E-Verify employer. E-Verify is an internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States. This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees. THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE. RETIREMENT The California Public Employees' Pension Reform Act (PEPRA), which took effect in January 2013, changes the way CalPERS retirement and health benefits are applied, and places compensation limits on members. The greatest impact is felt by new CalPERS members. As Defined By The PEPRA, a New Member Includes A member who joined CalPERS prior to January 1, 2013, who, on or after January 1, 2013, is hired by a different CalPERS employer following a break in service of more than six months. A new hire who joined CalPERS for the first time on or after January 1, 2013, and who has no prior membership in another California public retirement system. A new hire who joins CalPERS for the first time on or after January 1, 2013, and who was a member of another California public retirement system prior to that date, but who is not subject to reciprocity upon joining CalPERS. All members who don't fall into the definitions above are considered classic members. Classic members will retain the existing benefit enrollment levels for future service with the same employer. According to the Rialto City Employees Association (RCEA) Memorandum of Understanding, in addition to the monthly salary, the City offers: CAFETERIA PLAN The City's Contribution to the Cafeteria Plan to go towards the employee's contributions for health, vision, and dental insurance premiums will be one thousand nine hundred and fifty dollars ($1,950) per month. Employees hired on or after 11/14/2018 shall be provided one thousand nine hundred fifty dollars ($1,950) per month, but there shall be no cash back to the employee for any amount not used. Opt out for new hire employees (on or after 11/14/2018) shall be limited to a $200 per month for not electing City medical insurance. LIFE INSURANCE provides a $75,000 double indemnity policy for employee plus dependent coverage ($10,000 for spouse and $5,000 dependent children). MERIT RAISES may be received in the form of salary increases seven times within or in six years with the attainment of satisfactory work performance. BILINGUAL PAY is paid at the rate of $100 per period for employees who successfully pass the bilingual proficiency examination for Spanish. EDUCATIONAL INCENTIVE Bachelor's Degree: Five percent (5%) of base salary Master's Degree: Seven point five percent (7.5%) of base salary Please note, these educational incentives are not cumulative. TUITION REIMBURSEMENT Employees can receive up to $2,500 per fiscal year. VACATION Vacation is earned at the biweekly rate of six (6) hours for the first through fourth years. SICK LEAVE Sick leave is accumulated at the rate of 4.62 hours per period (120 hours per year) with no maximum amount of accumulation. SPORTS CENTER Employees, employees' spouses, retirees, and retirees' spouses shall be allowed free use of the Rialto Fitness Center during normal operating hours as long as the City has managerial control of the facility. Employees, employees' spouses, retirees, and retirees' spouses shall adhere to the same regulations regarding reservations and the use and care of the facilities as the general public. DEFERRED COMPENSATION Deferred compensation is available to those employees who wish to supplement their retirement income. Money may be deducted from their checks and placed in a security plan without paying taxes on the amount until it is withdrawn. Employees with 5-9 years of City service the City contributes $370/month on the employee's behalf. Employees with 10+ years of City service the City contributes $670/month on the employee's behalf. CURRENT BENEFITS/INCENTIVES: Rialto City Employees' Association EMERGENCY SERVICE: All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster. #J-18808-Ljbffr City of Rialto