Procure to Pay Support Specialist

Procure To Pay Support Specialist

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.

About the Job: The Divisional P2P Support Specialist is a key member of the Procurement Support Team, dedicated to improving purchasing compliance, data accuracy, and administrative efficiency. This role reduces the burden on Plant Office Administrators (POAs) by managing specialized procurement tasks, upholding best practices, and acting as the divisional Subject Matter Expert (SME) for purchasing processes.

What You'll Do:

• Review and validate all requisitions before a Purchase Order (PO) is created, aligning with the industry best practice recommending a requisition review.
• Ensure high purchasing compliance by verifying the correct use of in-network suppliers, Blanket Purchase Agreements (BPAs), and Contract Purchase Agreements (CPAs).
• Check compliance for work requested against risk tier approval limits.
• Utilize "Buyer" assignment rules and control the number of users that can reopen purchase orders. This limits the number of individuals with the Oracle "Buyer" role, resulting in less training required.
• Focus on tasks that directly reduce administrative burden and eliminate rework for POAs.
• Assist with match holds related to price and other mismatch issues.
• Verify purchasing categorization and work order information are correct.
• Track core credits to ensure timely receipt and application to the original work order/job.
• Track open rentals to help division return equipment on time or extend open rentals.
• Take ownership of managing services/progress billing purchase orders.
• Provide better data quality for improved future decision-making.
• Follow best practices for non-catalog/description only purchase order creation and setup, which ensures better data quality and improved invoice matching.
• Ensure that parts and labor are always charged and categorized separately for non-catalog/description only purchase orders (addressing a common issue for the tax group).
• Ensure the organization captures purchase volume using the accurate metric (quantity $ imes$ unit price) if applicable.
• Function as a super user and Subject Matter Expert (SME) of the procurement process.
• Provide a divisional dedicated resource for support groups like environmental, safety, and geology.
• Facilitate better tracking of supplier issues, ensuring collaboration with enterprise sourcing and division procurement to address them.

Critical Competencies:

• Communication - Ability to clearly and effectively convey information, ideas, and messages to others in both written and verbal formats; can express one's thoughts clearly but also demonstrate active listening, understands the needs of the audience, and adapts the message to ensure it is understood.
• Problem Solving - Identify, analyze, and resolve work-related issues efficiently and effectively using practical knowledge, experience, and hands-on skills. Finds practical solutions, implements fixes, and adapts to unexpected challenges.
• Reliability and Punctuality - Dependable and consistent in meeting work expectations and deadlines. Demonstrates commitment and follow-through, with reliable performance and attendance.
• Analytical Thinking - Ability to break down complex problems, situations, in order to understand underlying patterns, identify key issues; examine information logically, question assumptions, and draw conclusions based on evidence.
• Attention to Detail - Ability to thoroughly and accurately complete tasks; meticulous and precise when handling information, and is critical in ensuring the quality, accuracy, and integrity of the results.

Qualifications Skills You'll Need:

• Education: A high school diploma is required. Associates degree or higher preferred.
• Experience: 1-2 years in a similar role or with equivalent experience in a related job discipline. Proven experience in a procurement, purchasing, or related administrative/financial role.
• Knowledge, Skills, and Abilities: Strong understanding of requisitioning, work order, and purchase order processes. Must display knowledge of and ability to use computer applications and the most up-to-date technology. Proficiency in Excel, ERP, and procure-to-pay software preferred. Procurement and/or payment experience with Oracle Fusion, Oracle eBS, or Jaggaer is a plus. High attention to detail, excellent analytical skills, and sound judgment. Ability to identify root cause problems and apply continuous improvement methodology. Ability to serve as a high-level resource, providing guidance and support to field personnel and Accounts Payable co-workers. Ability to meet deadlines, work in a team environment, and complete individually assigned tasks.

What You'll Like About Us:

• Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.
• Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.
• Meaningful Work. What sets us apart is the work we do impacts daily lives and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.
• Health Benefits. Medical, Dental, Vision programs, plus much more.
• Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.
• Prepare for the Future. 401(k) with company match and contribution.
• Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The Company may at any time, in its sole discretion, modify or vary from anything stated in this job description, with or without notice.