Administrative Assistant - Investment Banking

Administrative Assistant

We are looking for a talented Administrative Assistant to support our Global Investment Banking team! Join us and find out why we have been a Fortune Best Place to Work since 2004!

As an Administrative Assistant, you will tap into your analytical skills by researching, compiling, and entering data to maintain accuracy and the integrity of reporting. Additionally, you will proactively perform administrative duties to support junior to mid-level bankers, including managing calendars, scheduling meetings, calls, arranging travel, and processing expenses. This role will also serve as backup support for the front office hospitality team.

To be successful in this role, you should be a curious, self-starter who has great attention to detail and is eager to take on new tasks and challenges, identify efficiency gaps and address them. We take pride in nurturing the development and advancement of our associates, by offering training for growth opportunities within the Administrative Assistant role.

This position offers flexibility to work Tuesday, Wednesday and Thursday in the Tysons Corner office and Monday and Friday remote.

The Impact You'll Make:

• Perform data entry responsibilities including data mining, data clean-up, and ongoing system updates to ensure accuracy and integrity of reporting
• Support a team of junior / mid-level bankers assisting with project focused tasks
• Manage and coordinate various calendars and synchronize schedules for team calls, meetings, etc.
• Arranging domestic and international travel and become knowledgeable on Travel policies, procedures, and changes
• Preparing, processing, submitting, and tracking expenses; become knowledgeable on Expense policies, procedures, and changes
• Backup support to Administrative Assistants / Executive Assistant in their absence including receptionist desk, hospitality, etc
• Build relationships with bankers and peers through collaborative efforts and teamwork
• Coordinate with the Conference Center team to reserve conference rooms and catering for internal meeting
• Represent Baird in a professional manner and thoughtful demeanor both internally and externally with clients, bankers, and peers

What You'll Bring to Baird:

• High school diploma or equivalent required
• 3+ years of Administrative Assistant experience, preferably within the financial services industry
• Strong verbal, written, and interpersonal communication skills
• Highly detail-oriented with strong attention to accuracy
• Effective time management and organizational skills, with the ability to prioritize multiple tasks and deadlines
• Demonstrated critical thinking and problem-solving skills
• Proficient to advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with travel and expense reporting systems (Concur preferred)
• Experience working with CRM systems (Salesforce preferred)

Compensation and Benefits:

• $28.25-$38.25 hourly rate
• Bonus potential up to 8.5% of base pay
• Compensation and bonus are commensurate with experience, performance and/or firm profitability
• You'll have the opportunity to advance your career while enjoying our comprehensive benefits designed for your life, career and future.