Office Administrator

Administrative Assistant

Pueo is known for bringing the best talent and unique tools to every opportunity. Pueo's Parliament (aka workforce) is composed of professionals who are seeking the opportunity to work in a business organization that thrives on career development and independence. In support of mission and professional growth, our Parliament has supported the development of multiple patents, proprietary tools, and applications as well as trademarked processes.

Our organization emphasizes career development across multiple career environments (at the members own pace) and ensures those who contribute broadly are properly rewarded. Pueo has four career environments where every member of the parliament can participate. Each environment has opportunities available for all levels. Opportunities are framed by an employee's desires and capabilities, and we ensure challenges, growth, and unique experiences are available for employees at all levels.

Our Career Environments (Program, Functional, Service, and Leadership) provide numerous opportunities for employees to invest in their personal growth and those things that offer fulfillment. We invest in helping our members create and execute their career development plans. Our Pods (small teams of 5 or less) are comprised of personnel with similar skillsets to ensure mentorship, understanding, and peer support.

Support the Chief Management Officer in the day-to-day administration of the office and provide task support to the Chief Business Executive and Chief Financial Officer, as requested. Responsibilities include:

• Serve as the receptionist by greeting visitors, answering phones, and helping maintain a professional and welcoming office environment.
• Order and maintain office supplies and refreshments, including coffee, soda, and other commonly used items, to ensure the office remains fully stocked.
• Assist with planning and coordinating internal meetings, company events, and office activities, including logistics, materials, and vendor coordination.
• Enter expense reports accurately and in a timely manner and help track spending against established budgets.
• Organize team lunches and meal orders, as needed, and coordinate delivery and set-up details.
• Maintain organized records, calendars, and administrative documentation to support efficient office operations.
• Perform additional administrative and operational tasks as assigned in support of leadership priorities.

Required Qualifications:

• General knowledge of customer service.
• Basic knowledge of expense reporting, recordkeeping, and budget tracking processes.
• Familiarity with standard office software and business communication practices.
• Proficient in Microsoft Office applications, including Outlook, Word, and Excel.
• Strong verbal and written communication skills.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in administrative and financial support tasks.
• Ability to coordinate multiple tasks and priorities effectively.
• Ability to maintain professionalism and discretion when supporting senior leadership.
• Ability to manage front office responsibilities while responding to changing priorities.
• Ability to organize and track details accurately across supplies, events, expenses, and scheduling needs.
• Ability to work independently and collaboratively in support of office and executive needs.

Clearance:

• Must be a US Citizen

Pueo is an equal employment opportunity employer and affirmative action employer. All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. Pueo takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities.